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Add a content type to a list or library

Applies to: SharePoint Online, SharePoint Server 2016, SharePoint Foundation 2013, SharePoint Server 2013 Enterprise, SharePoint Server 2013.

When you insert a content type to a list or library, site users can use the New Document command to produce specialised content swiftly..

Choosing a content type

To add a content type to a list or library

Important:  To add content types to a list or library, you must have at least the Design permission level for that list or library. You also need to have multiple content types enabled. See Turn on support for multiple content types in a list or library for more info.

  1. Visit the settings for the list or library.
  1. Below Content Types, select Add from existing site content types. If Content Types doesn’t emerge appear, choose Advanced settings, and press Yes beneath Allow management of content types?, and then choose OK.

Note:  If the list or library isn’t set up to allow multiple content types, the Content Types section does not appear on the Settings page for the list or library. To learn how to allow multiple content types, see Turn on support for multiple content types in a list or library.

  1. Click the arrow to choose the group of site content types you want to select from the Select Site content types from list.
  1. In the Available Site Content Types list, select the name of your preferred content type, and then choose Add to move the selected content type to the Content types to add list.
  1. To insert more content types, repeat steps 5 and 6.
  1. After you complete choosing all of your desired content types to insert, press OK.

How content types work in lists and libraries

When you add a content type to a list or library, you make it possible for that list or library to contain items of that type. In addition, users can just click the New Document command to create an item of that type. A single list or library can contain multiple content types, and each content type can have unique metadata, policies, or behavior.

How inheritance works for list content types

When you create a site content type to a list or library, it is called a list content type. The list content type is a child of the site content type from its original location. It inherits every attribute of its parent site content type, like its document template, read-only setting, workflows, and columns. If the parent site content type for a list content type is updated, the child list content type can adopt these changes. A list content type can be customised for the specific list or library to which it is added. These customisations are inapplicable to the parent site content type.

Content type parent/child relationship

If the child content type shares attributes with the parent site content type, those attributes might be replaced once the list content type inherits alters from the parent. If the list content type has custom attributes that the parent content type does not have, these customisations are fully retained.

Change the New Document button order or default content type

You can dictate the order in which content types are shown on the New Document button for a list or library. Automatically, the first content type that is presented on the New Document button assumes the base content type for the list or library. To modify the default content type for the list or library, alter the content type that is conveyed first on the New Document button. You can also control whether you want content types that were added to a list or library to be visible on the New Document button.

New Document button with dropdown on ribbon

To change the order of items on the New Document menu

  1. If the list or library is still closed, on the Quick Launch, choose its name. If the name of your list or library does not appear, press Settings Settings: update your profile, install software and connect it to the cloud , pick Site Content, and then click the name of your list or library.

  1. On the ribbon, choose List or Library.
  1. Under Content Types, pick Change new button order and default content type. If Content Types is hidden, choose Advanced settings, and click Yes under Allow management of content types?, and then press OK.

Note: If the list or library is not set up to allow multiple content types, the Content Types section does not appear on the Customise page for the list or library.

  1. In the Content Type Order section, do either of the following:

New Document change order or hide options screen

  • To erase a content type from the New Document button for the list or library, clear the Visible checkbox.
  1. To modify the order in which a content type emerges on the New button, click the arrow beside that content type in the Position from Top column. Then, choose your desired order number.
  1. Press OK.

Remove a content type from a list or library

Once you remove a content type from a list or library, users will forfeit producing new items of that content type inside the list or library. Deleting a content type from a list or library avoids erasing any items that were created from the content type.

Delete a content type

  1. If the list or library is still closed, on the Quick Launch, pick its name. If the name of your list or library is still hidden, press Settings Settings: update your profile, install software and connect it to the cloud , click Site Content, and then pick the name of your list or library.
  1. On the ribbon, select List or Library.
  1. Under Content Types, click the name of the content type that you want to remove. If Content Types doesn’t appear, press Advanced settings, and click Yes under Allow management of content types?, and then select OK.

Note: If the list or library has not been set up to allow multiple content types, the Content Types section does not appear on the Customise page for the list or library.

  1. Below Settings, pick Delete this content type.
  1. After you are asked whether you are sure that you want to remove this content type, press OK.
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