Applies to: SharePoint Online, Office for business, Office 365 Small Business, SharePoint Server 2019 SharePoint Online Small Business.
Once you’re using SharePoint Online or SharePoint Server 2019, you can insert link in a document library to an item external to the document library. For example, you can add a link to a file or folder located in a different document library, site, or even an external website. When you add a link in a document library, the link shows up in the list of items in that library.
- This feature isn’t available in classic SharePoint experience or SharePoint 2016 server or earlier.
- To find the version of SharePoint that you’re using, see Which version of SharePoint am I using?
To add a link in a document library
- Find the document library where you want to add a link.
- In the top left menu, click New and then press Link.
- Enter the link in the Create link to dialogue box.
For example, if you want to add a link to a file that is located in another library, first navigate to that library. Right-click the file that you want to link to and click Get a link. Select the type of link you want and then copy the link. Return to the document library where you want to add the link and enter that link in the Create link to dialogue box.
For more information about how to get a link to a file in Office 365, see Share files or folders in Office 365.
- Following you entering the link in the Create link to dialogue box, the File name box will appear. In the File name box, enter a name for the link and then click Create.
Note: When you create a link, “.url” will automatically be added to the end of the file name.
- Alternately, you can click New > Link and then pick an item from the Recent list and a link will be added to the document library automatically without the need to enter the address or file name.