Add, edit, or customise a view

Views offer you different perspectives to glance at items in a folder. Every Outlook folder, such as Inbox and Calendar, enables you to customise your view to alter the organisation of items, fonts, and numerous other settings.

The most frequent change to make to a view is to adjust the font size in the message list, the Reading Pane, or when creating a message.

Change the font or font size in the message list

  1. Press View > View Settings.
  2. Click Other Settings in the Advanced View Settings box.
  3. Pick Column Font or Row Font.

Note: To edit the font size of the message preview, sender name, and subject in the default Inbox view, select Row Font.

  1. Decide the font, font style, and size you want, then select OK thrice to save your settings and verify your updates.

Note: If you only want to edit the font or font size for the message preview (the line of message text you see under the subject and sender, pick Font under Message Preview.

Change your font or font size in the Reading Pane

The Reading Pane doesn’t facilitate altering the standard font or font size. However, you can zoom in or zoom out easily. You can also command Outlook to present all of your email messages in plain text, and have more control over the font size.

If you’re an Office 365 subscriber, you can decide a zoom percentage that remains across every message you read.

  1. At the bottom right corner of the Reading Pane, choose the percentage (usually 100%) to show the Zoom While Reading dialogue box.
  2. Select one of the default percentages or type your own percentage. Check the Remember my preference checkbox to maintain your zoom level the same across all messages you receive.

If you’re not an Office 365 subscriber, the Zoom percentage will not remain the same in every message. Each time you change messages in the reading pane, you must zoom in or out. To edit your zoom percentage, use the following steps.

  1. To zoom in or out in the Reading Pane, check for the magnification slider at the bottom right corner of the Reading Pane.
  1. Move the slider left or right to alter the size of the text in the Reading Pane.

Note: Any change you make to the zoom level only continues while you’re reading the message. If you choose a different message, the zoom percentage will return to 100%. If you select the first message, the zoom percentage isn’t kept.

Change the font size for messages when composing, replying, and forwarding

To adjust the font size for messages when composing, replying, and forwarding, apply the following steps.

  1. Choose File > Options > Mail > Stationery and Fonts.
  2. Pick the Font button for New mail messages or Replying or forwarding messages to edit the default font, font size, and font colour when composing or replying to messages.
  3. Press OK twice to save your changes.

For additional tasks, choose from the options below.

Create a new view

Sometimes, it’s easier to start with a brand new view rather than modifying an existing view. You can create a new view in any Outlook folder.

  1. Select View > Current View> Change View > Manage Views > New. Note: If you want to start from an existing view, in the Manage All Views dialogue box, select <Current view settings> and then pick Copy.
  2. Type a name for your new view, and then select type of view.
  3. Under Can be used on, confirm the basic setting of All Mail and Post folders or decide another option, and then press OK.
  4. In the Advanced View Settings: New View dialogue box, pick your preferred options to use, and then click OK.
  5. To use the view instantly, press Apply View.

Types of views

There are several different types of views you can choose when creating new view.

Table A table view display your information in rows and columns. It’s one of the most presentable views for email messages.
Timeline A timeline view presents your items along a fixed timeline. It’s useful for tasks or for folders with minimal items distributed over a specific period.
Card Card views are usually used for contact folders. In a card view, you’ll see multiple fields that are relevant to each item, whether they’re completed or not.
Business Card Business card views are typically used for contact folders. In a business card view, you only see fields that contain data.
PeopleA people view is a view of your contacts only displaying a list of your contacts with their name and photo.
Day/Week/Month A Day/Week/Month view is normally used for Calendar folders, but you can set it for email folders as well.
Icon An icon view lists your items with an icon and their subject. This view is useful for folders with a small number of items or for notes folders.

Delete a custom view

Important: You can’t delete a pre-existing view, even if you changed its settings.

  1. On the View tab, in the Current View group, pick Change View > Manage Views.
  2. Under Views for folder, choose the custom view that you want to remove.
  3. Select Delete, confirm removal, and then press OK.

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