Change a column in a list or library

Applies to: SharePoint Online, SharePoint Server 2016, SharePoint Foundation 2013.

You can modify the settings, like the name, for a column in a list or library. Depending on the column and list type, you can apply additional changes, such as the amount of text a user can enter. Particular settings, including column width, can’t be configured without using SharePoint Designer. For more details, see Create a custom list view using SharePoint Designer.

You can also alter the order in which columns appear in a list or library view.

Note: To edit a column for a list/library, you must at least be a member of the default Designers SharePoint group for the site.

Change the order of how the columns are displayed

  1. If the list or library is currently closed, pick its name on the page or in the Quick Launch. If the name of your list or library is hidden on a page, press settings, choose Site Contents, and then select the name of your list or library.
  1. Pick the header of your target column to move, then drag and drop it to the suitable area. Repeat as needed.
A document library in the modern SharePoint Online view, showing a column being dragged from one position to another
  1. In the Manage Views group, press Modify View.
SharePoint Online Ribbon Library tab modify view option
  1. Select the down arrow under Position from Left in the columns section of the Modify View page for the column name you want to edit.
Reorder Library columns in Modify view dialog
  1. Press the down arrow under Position from Left in the columns section of the Modify View page for the column name you want to adjust.

Change the settings for a column in a list or library

  1. If the list or library is currently closed, pick its name on the page or in the Quick Launch. If the name of your list or library is hidden on a page, press settings, choose Site Contents, and then select the name of your list or library.
  1. In the ribbon, select the List or Library tab.
The library and browse tab on the ribbon
  1. In the Settings group, press List Settings or Library Settings.
SharePoint Library Settings buttons on Ribbon

  1. Press the name of the specific column to edit in the Columns section on the List Settings or Library Settings page.
Select column section of Library Settings showing column being selected.
  1. Modify the desired settings, and then select OK to save.

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