Change how you view your Outlook calendar

Applies to: Outlook for Office 365, Outlook 2019, Outlook 2016, Outlook 2013.

Keep upcoming calendar items visible

Keep your upcoming appointments and meetings present visibly by opening the Calendar peek on the right side of your Mail.

Keep upcoming calendar items visible
  • Right-click Calendar on the Navigation Bar, and then press Dock the peek.

Learn more about keeping your calendar, appointments, and meetings always in view.

Change to Month view with a Monday start date and show U.S. holidays

View the Calendar by month to monitor your plans at-a-glance. A common way to view the calendar is by setting the work week to start on a Monday, with U.S. holidays.

Month view with a Monday start date and U.S. holidays
  1. Select Calendar.
  2. Pick Home > Arrange > Month.
  3. Choose the File tab.
  4. Pick Options, and then click Calendar.
  5. Under Work time, for First day of week, click Monday.
  6. Under Calendar options, for Add holidays to the Calendar, select Add Holidays.
  7. Pick United States, and then select OK.

Learn more about adding holidays to your calendar.

Change Work Week view to Sunday-Tuesday with 12-hr days (non-traditional work week)

If you work a non-traditional work schedule, you can set your Work Week view to only display those working times. For example, if you are a nurse you may only want to view your Sunday – Tuesday, 12-hour shift at the hospital.

Non-traditional work week
  1. Select Calendar.
  2. Pick Home > Arrange > Work Week.
  3. Choose the File tab.
  4. Pick Options, and then choose Calendar.
  5. Under Work time, for Start time, pick 6:00 AM.
  6. Under Work time, for End time, click 6:00 PM.
  7. For Work week, choose Sun, Mon, and Tue and clear any other selected check boxes.
  8. For First day of week, click Sunday.
  9. Press OK.

Tip: To view all your hours during a long shift in the Work Week view, use Zoom in the bottom-right corner of the Calendar to make it smaller.

View two time zones in the Week view

When working with colleagues in different time zones, it’s useful to view both time zones in the Week view. For example, when I schedule meetings from the New York office (Eastern time zone), I want to check my Australian co-worker’s schedule (Brisbane time zone) so I don’t book her during non-working hours.

Two time zones in the Week view
  1. Pick Calendar.
  2. Select Home > Arrange > Week.
  3. Right-click the empty space at the top of the time bar, and then press Change Time Zone on the shortcut menu.
  4. Under Time zones, enter Eastern Time Zone in the Label box.
  5. In the Time zone list, press (UTC-05:00) Eastern Time (US & Canada).
  6. Pick Show a second time zone.
  7. Enter Brisbane in the Label box.
  8. In the Time zone list, press (UTC+ 10:00) Brisbane.
  9. Select OK.

Learn more about how time-zone normalization works.

Looking for something else?

If you find yourself filtering calendar items or modifying fields, you can easily create a custom view so the information you need is always available.

  1. Pick View.
  2. In the Current View group, press Change View, and then select Manage Views.
  3. Press New.
  4. In the Name of new view box, enter a name for the view.
  5. In the Type of view box, choose a view type.
  6. To change where the view is available, choose an option under Can be used on, and then press OK.
  7. In the Advanced View Settings: New View dialogue box, pick the options that you want to use.
  8. When you are finished deciding options, press OK.
  9. To use the view immediately, select Apply View.

Learn more about changing or customising a view.

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