Create and format a table

Applies to: PowerPoint for Office 365, PowerPoint for Office 365 for Mac, PowerPoint for the web, PowerPoint 2019, PowerPoint 2019 for Mac, PowerPoint 2016, PowerPoint 2013, PowerPoint 2010, PowerPoint 2016 for Mac.

Organise information or data with tables on your slides, use Table Styles to structure the tables, and then edit the layout.

Windows

You can insert a table to a slide by making it directly in PowerPoint. You can also copy and paste a table from Word or Excel.

It’s not possible to transform existing slide text into a table. Add an empty table, then insert text to it.

Create and format a table in PowerPoint

  1. Choose your particular slide to insert a table to.
  1. On the Insert tab, click Table.
Shows the Table option in the Insert tab on the ribbon in PowerPoint
  1. In the Insert Table dialogue box, do one of the following:
  • Use the mouse to pick the total amount of rows and columns that’s enough for you.
  • Pick Insert Table, and then type a number in the Number of columns and Number of rows lists.
Shows the Insert Table dialog in PowerPoint
  • To add text to the table cells, click a cell, and then enter your text. After you enter your text, click outside the table.

Tips:

  • To rapidly add a new row at the end of a table, select within the last cell of the last row, and then press TAB.
  • To apply rows or columns, right-click a cell, press Insert on the mini toolbar, and select your ideal location for adding the row or column.
  • To erase rows or columns, right-click a cell, press Delete on the mini toolbar, and select what you’d prefer to delete.

Copy and paste a table from Word

  1. In Word, select your ideal table to copy, and then find Layout > Select > Select Table.
  1. On the Home tab, in the Clipboard group, click Copy.
  1. In your PowerPoint presentation, pick your preferred slide that you want to copy the table to, and then on the Home tab, in the Clipboard group, choose Paste.

Tip: You can also copy and paste a table from your PowerPoint presentation onto an Excel worksheet or into a Word document.


Copy and paste a group of cells from Excel

  1. To copy a group of cells from an Excel worksheet, select the upper-left cell of the grouping that you want to copy, and then drag to pick your desired rows and columns.
  1. On the Home tab, in the Clipboard group, pick Copy.
  1. In your PowerPoint presentation, choose the slide that you want to copy the group of cells to, and then on the Home tab, in the Clipboard group, pick Paste.

Tip: You can also copy and paste a table from your PowerPoint presentation onto an Excel worksheet or into a Word document.


Insert an Excel spreadsheet within PowerPoint

When you add an Excel spreadsheet into your presentation, it becomes an OLE embedded object. If you edit the theme (colours, fonts, and effects) of your presentation, the theme remains the same with the spreadsheet you importedfrom Excel. You also won’t be able to change the table by using options in PowerPoint.

  1. Choose the slide that you want to insert an Excel spreadsheet into.
  1. Click Insert >Table, and then pick Excel Spreadsheet.
  1. To insert text to a table cell, pick the cell, and then type your text. Once you write your text, select beyond the table.

Tip: To edit the Excel spreadsheet after you have deselected it, double-click the table.

Once you insert a table to your presentation, you can apply the table tools in PowerPoint to create formatting, style, or other types of changes to the table. To learn how to edit what you added to your PowerPoint presentation, see Change the look of a table.


See also

Add or delete table rows and columns

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