Create and share news on your SharePoint sites

Applies to: SharePoint Online Office for business, SharePoint Server 2019.

You can constantly update your partners, team, and colleagues and also engage them with significant or interesting stories by employing the News feature on your team site. You can rapidly produce eye-catching posts like announcements, people news, status updates, and more that can include graphics and rich formatting. In addition to the web experience described below, you can also create and view news from the SharePoint mobile app for iOS.

Example of News

Note: Some functionality is introduced gradually to organisations that have opted in to the Targeted Release program. This means that you may not yet see this feature or it may look different than what is described in the help articles.

For a brief introduction to creating news, check out this video:

For a visual overview of News, check out the infographic, Read all about it: Microsoft SharePoint News, which can be downloaded as a .PDF or PowerPoint template on Ways to work with SharePoint.

Tip: Check out these YouTube videos from SharePoint community experts to learn more about modern news!

In this article:

Where news is shown

News is shown as a personalised feed on the SharePoint start page and in the mobile app. It can also be presented on team sites, communication sites, and hub sites. You can also decide to show News in a Teams channel.

Where news is distributed

Personalised news feed

The SharePoint news system emerges a personalised news feed in a few places, one of them being at the top of the SharePoint start page in the section titled News from sites.

News on SharePoint start page

The SharePoint start page is entered from the Microsoft 365 App Launcher when you choose SharePoint.

App Launcher

The personalised news feed is also accessible from the SharePoint mobile app on iOS and Android in the left tab titled News. A personalised news feed can also display on a page when a page author has set up the News web part to use the option Recommended for current user as a news source.

How news posts for the personalized feed are determined

Using the power of Microsoft Graph, SharePoint mixes news in your personalised feed from:

  • People you work with
  • Managers in the chain of people you work with, mapped against your own chain of management and connections
  • Your top 20 followed sites
  • Your frequently visited sites

Note: You may see news in your personalised feed from a site you’ve recently visited only once. Unless you frequent or follow this site, news from it will eventually disappear from your feed.

Notifications on mobile

Once an important, relevant news article is posted by someone in your close arena of work, or posted to a site in which you are active, you will get a notification on your mobile device ‘from SharePoint’ within your device’s notification tray. After you click on a notification, you are transported into the SharePoint mobile app to check the news article and all its data-rich, interactive content.

Example of a news notification on mobile

How news posts notifications are determined

Using the power of Microsoft Graph, SharePoint disseminates notifications based on:

  • People you work with
  • Managers in the chain of people you work with, mapped against your own chain of management and connections

Organisation news

News can originate from multiple various sites. but there might be “official” or “authoritative” sites for organisation news. News from these sites are identifiable by a colour block on the title similar to a visual cue, and are interwoven across all news posts shown for users on the SharePoint start page. The following image presents news on SharePoint home where News@Contoso is the organisation news site.

Organization news example
© Microsoft 2020

To activate this feature and specify the sites for organisation news, a SharePoint global admin must use the SharePoint Online Powershell commands:

SharePoint admins can set any number of organisation news sites. For multi-geo tenants, organisation news sites must be programmed for each geo location. Each geo location could utilise the same prominent organisation news site, and/or have its own distinct site that presents organisation news pertinent to that region.

To learn more about how to set up an organisation news site, see Create an organisation news site.

Add a News post starting from the SharePoint start page

In SharePoint Online, you can create news posts from your SharePoint start page.

  1. At the top of the SharePoint start page, press Create news post.

  1. Select your preferred site you want to publish your news post.

  1. You’ll receive a blank news post page on the site you picked, awaiting you to populate.

  1. Design your news post using the instructions Create the news post.

Add a News post on a team site or communication site

Automatically, News is at the heading of your team site and beneath the hero on a communication site.

Add news button
  1. Select + Add in the News section to begin producing your post. You’ll start off with a blank news post page ready for you to begin adding content to.

  1. Design the news post using the instructions Build the news post page.

Alternatively, you can make a News post by pressing + New at the top of your site, and then News post. Then, choose a page template and start building the news post.Template gallery

Add a news post by using a link

In SharePoint Online you can insert a link to content from your site, or from another web site with the News link. The linked content will manifest as a news post.

Note: Not available in SharePoint Server 2019.

  1. Visit your desired site with news for inserting the post. From the home page, pick + New and then pick News link.

Select News link from the + New menu

If you’re on another page and don’t see News link as a menu option, create a News Web Part to the page first, and then select + Add under News.

Add a News link from a News web part

  1. In the Link field, paste the web address to a current news item. You will notice multiple additional fields.

News Link address field

  1. In the Title image field, insert a title that will be displayed for the news item on the page. This is a required field.

Add a title for the news item

  1. Press Add thumbnail or Change to append or update an optional thumbnail image. You can pick between one of the following sources of the image:

Click Add a thumbnail or Change to add or edit the image

Press Open to use a selected image.

  • Recent Images returns images that you’ve recently used or added to the SharePoint site.
  • Web search does a Bing search for images on the web in a selection of categories. You can set filters for size (small, medium, large, x-large, or all), layout (square, wide, tall, or all), or Creative Commons or all images.

  • OneDrive shows you the OneDrive folder associated with the site where you can navigate and select images.

  • Site offers document libraries on the SharePoint site where you can select images to use.

  • Upload opens a window where you can select an image from your local computer.

  • From a link provides a filed to paste in a link to an image in OneDrive for Business or your SharePoint site. You can’t link to images from other sites or the web.

  1. Type or modify the description in the Description field. This is optional.The description field

  1. Pick Post to add the link to your news.

Note: Most of the time, a link preview is automatically generated for you. In some cases, the thumbnail, title, and description of the link that makes up the preview is not available to automatically display. In such cases, you can add a thumbnail and enter the title and description you want to display following the steps above.

Build the news post page

  1. Start with inserting a name that will act as your headline. You can use the image toolbar on the left to create or change an image.

Adding a news story

  1. Choose + to add web parts such as text, images, video, and more. Learn about using web parts on SharePoint Online pages.

  1. Once you are done creating your page, press Post news at the top right, and you’ll see the story emerge in the News section as the most recent story. The news is also shown on the SharePoint start page, and may be displayed in other places you choose. Additionally, your colleagues and the people who report to you are informed that you’ve published news in the SharePoint mobile app.

Notes: 

  • Once published, your news posts are stored in the Pages library of your site. To see a list of all your news posts, See all in the upper right of the news section on the published page.
  • Automatically, stories are shown in chronological order from newest to oldest based on their initial publish date (editing a story will not change its order). Posts can be reordered using the Organise feature in the News web part.

Edit a news post

  1. Find your desired site with the news post you want to edit.
  1. Pick See all in the upper right of the news section. If you don’t see the See all option, choose Pages in the left navigation, and from the list, click your specific news page to edit.
  1. Apply your changes, and then press Update news. This will republish your news page, so that anyone who can look at your news post will observe the changes. It does not change the news post’s existing order.

Delete a news post or news link

For SharePoint Online:

  1. Visit the site that has the news post you want to remove.
  1. Find your Pages library by choosing Pages on the left navigation. If you don’t see Pages on the left, select Settings, press Site contents, then pick Site Pages. 
  1. From the list of pages, pick the news post you want to remove.
  1. Press the ellipses () to the right of the page, and then pick Delete.
Deleting a page

For SharePoint Server 2019, follow these steps:

  • In the Quick Launch bar, click Pages, and then select the news item you want to delete.

  • Click the ellipses (), and then click Delete.

  • Click Delete in the confirmation dialogue.

Remove the News web part

  1. Locate the page that has the news section you want to remove.

  1. Press Edit at the top of the page.

  1. Choose the News section, and then pick Delete The Delete button on OneDrive.com. on the left.

Add the News web part back to your page, or to a different page

If you removed the News from your page, you can add it back. Or, you can add it to a different page. To do this, you can use the News  web part.

  1. Select Edit at the top of the page.

  1. Press the + sign.

  1. Choose the News web part. For more information on using the News web part, see Use the News web part on a SharePoint page.

Note: For more information on working with web parts, see Using web parts on pages.

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