Create and use modern pages on a SharePoint site

Applies to: SharePoint Online Office for business SharePoint Server 2019 SharePoint Online operated by 21Vianet.

Using pages is an effective way to share ideas using images, Excel, Word and PowerPoint documents, video, and more. You can design and publish pages efficiently and purposefully, with the added bonus of looking appealing on all devices.

When you create a page, you can add and customise web parts, and then publish your page with just a click.

Notes: 

  • Some functionality is introduced gradually to organisations that have opted in to the Targeted Release programme. This means that you may not yet see this feature or it may look different than what is described in the help articles.
  • You must be a site owner or SharePoint administrator to add pages. If you are a site owner but you are unable to add a page, your administrator may have turned off the ability to do so. 
  • This article applies to modern pages in SharePoint Online or SharePoint Server 2019. If you are using classic pages, or you are using an earlier version of SharePoint, see Create and edit classic SharePoint pages.
  • Creation of modern pages is supported in the Site Pages library only. Additionally, you cannot change the URL of a page.

Tip: Check out these YouTube videos from community experts to learn more about modern pages!

What would you like to do?

Add and publish a page

  1. Visit the site where you want to create a page. 
  1. Visit the homepage of the team site.
  1. Click + New, and then pick Page.
New Page

Alternatively, you can find an existing page, click + New, and press Start from a blank page. Or, you can press Copy of this page to produce a new page that inherits the same web parts and content as the existing page.

  1. Pick a page template to start with.
Template gallery
  1. Insert a page name in the title area. A page name is required to save the page. See the Customise the title area.
  1. Add web parts

Hover your mouse beneath the title area and you’ll notice a line with a circled +, like this:

Plus sign for adding web parts to a page

  1. Select + to create content like text, documents, video and more. To learn more about how to find and use web parts, see Using web parts.
Add to page button

You can also create sections and columns to a page. To learn more, see Add sections or columns on a page.

  1. After you’re done editing, you can press Save as draft to save your changes and leave edit mode. Your audience will only see the page when you’ve published it. Only people with edit permissions on your site will be able to see it.

  1. Once you are ready for your audience to see the page, select Publish.

For more information on publishing and the lifecycle of a page, see Management and lifecycle of a SharePoint modern page.

Customise the title area

You can customise the title area with an image, a choice of four layouts, text above the title, the ability to change the displayed author, and you can show or hide the published date.

  • Add an image – To import an image, select Add image in the toolbar on the left. Pick a recent image or get an image from a web search, your site, your computer, or a link. If your organisation has specified a set of approved images, you’ll be able to select from that set under Your organisation. 
Image of file picker options.

Notes: 

  • Web search uses Bing images that utilise the Creative Common licence. You are responsible for reviewing licencing for an image before you insert it on your page.
  • Moreover, you can set a focal point to obtain the most important part of your picture in the frame. Press Set focal point in the toolbar on the left, and within the image, drag the focal point where you want it.
Focal point
  • Add, or change displayed page author – In the title area, create a name, partial name, or e-mail name in the author box. The name will be searched against your organisation’s profiles, and you will be presented with suggested people. Decide your preferred page author, and you’re done! If you do not enter a name, an author byline will not show.
Page author entry box

  • Choose a layout – Click the Edit web part button , and in the toolbox on the right, choose the layout you want:
  • Set alignment – If the toolbox isn’t already showing, select the Edit web part button, and in the toolbox on the right, choose Left or Centre.

  • Add text above the title – You can add text in a coloured block above your title to upgrade the title or call attention to something on the page, as in the example below where NEW is the text above the title. In newspaper jargon, this is called a kicker. The colour of the block the text is in is linked to your site theme.
Text above title
  • To insert the text above your title, press the Edit web part button, and in the toolbox on the right, type up to 40 characters of text in the Text above title box. Then, toggle the Show text block above title toggle to Yes.
  • Show published date – To present the latest published date of the page in the title area, slide the toggle under this option to Yes.

Help others find your page

When you initially publish your page, you’ll be requested to aid others in finding your page. If you want to do this later, you can select Promote at the top of the page after the page is published.

Options to help others find your page.

You can use one or more of the following options:

  • Add page to navigation: Inserts a link to your page, using the page title, to the left-side navigation.
  • E-mail: Enables you to send an e-mail with a preview of the page and an optional message to your chosen recipients.
  • Copy address: The page address is displayed so you can copy it and send to others.

Edit your page

To make changes to your page, do this:

  1. Press Edit at the top right. After you press Edit, the page is checked out to you. Provided that the page is open for editing, or checked out, editing is blocked by anyone else. The page is “locked” until changes are saved or discarded, or until the page is published. An exception is that if the page has no activity for 5 minutes, the editing session will time out and the page will be “unlocked.”
  1. Set your changes. For help on page layout and using web parts, seeĀ Add sections and columns on a page andĀ Using web parts on SharePoint pages.
  1. After you’re finished making changes, select Save as draft to save your changes and exit edit mode.
  1. When you’re ready for users to observe your changes, click Republish. For more information on publishing and the lifecycle of a page, see Management and lifecycle of a SharePoint modern page.

During the process of applying changes to your site, such as adding or modifying web parts, you can undo or redo the changes. Click Undo, and from the drop-down, pick Undo or Redo as needed. (You can also use the keyboard shortcuts of Ctrl+Z or Ctrl+Y, respectively.)

Undo/Redo dropdown displayed when in Edit mode for a SharePoint site

Notes: 

  • Specific permissions are required to edit and rename pages. If you can’t rename a page, contact your site administrator to make sure you have Delete Items permission. If you can’t edit a page, make sure you have Browse User Information permission.
  • If you are used to working with customised pages and site definitions, you should know that this type of page has no association with a site definition; therefore, it cannot be reset to a site definition.

Use page anchors (bookmarks)

Page anchors (also known as bookmarks) are automatically added to Heading 1 styles in Text web parts on your page.  After a page is published, and you hover over a Heading 1 in a Text web part, you’ll see a link symbol indicating the page anchor.

Example of page anchor link

You can right-click a page anchor and click “copy link” from your web browser’s context menu to copy the page anchor location for use external to SharePoint pages. When the page anchor is on the clipboard, it can be pasted into e-mails, instant messages, or other similar items. 

Once you add a hyperlink to your page, you can jump to a Heading 1 in any text web part by appending the pound symbol (#) and the heading 1 text you want to jump to at the end of the link, as in this example:

Example of a link with bookmark

Comments, likes, and views

People who check your page can leave comments and likes at the bottom of the page. You can also review how many views your page has. Hover over Likes to see some of the people who liked your page. Select on Likes and you can see a list of all of the people who liked your page.

Once someone likes or comments on a page or a news post you created, or mentions you using @, you will be notified by e-mail.

Save for later

People who see your page can locate it more effortlessly later by using the Save for later option at the bottom of the page. After Save for later is clicked, it changes to Saved for later, and the associated icon is coloured in.

Save for later command on a page

Once Saved for later is clicked, a list of Recently saved items is brought up. You can choose See all saved items to view the complete list of saved items.

Recently saved items

Send your page by e-mail

Anytime you use this feature, you can send an e-mail containing a link, thumbnail preview, description and an optional message to one or greater people.

Send by email dialog box

Note: The people you share the link with must have the appropriate permissions to be able to see your page.

  1. At the top of your page, select Send by email.
  1. Type your desired name(s) of the people you want to send to in the To: box, and add a message if you want.
  1. Press Send.

Delete your page

SharePoint site owners and administrators can conveniently delete modern pages from a SharePoint site. For more information on how to delete a page, see Delete a page from a SharePoint site.

Using web parts

Web parts are the stepping stones to your page. You’ll notice them when you click the + sign on the page to insert content to your page. For more information on the different types of web parts and how to use them, see Using web parts on pages.

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