Export or a schedule in Shifts

Applies to: Office for business, Microsoft Teams.

In this article 

Export a schedule

Print a schedule

Export a schedule

  1. Find More options Teams more options icon at the top right of the app, and then select Export schedule.

    How to export a schedule in Microsoft Teams Shifts
  2. Pick the start and end dates for the timeframe you want to export.
  3. Tick the boxes for includeshift notesincludedaily hours, or include time off to insert them.

Print a schedule

Print a hardcopy of your schedule and scale it to one page if you prefer, or save your schedule to pdf format using Microsoft Print to PDF. Printing varies whether you’re using the desktop or web app. You’ll search for instructions for both below.

To print a schedule in Teams on the desktop:

  • Choose Print at the top right of the app.
How to print a schedule in Microsoft Teams Shifts

Scale to one page

This feature allows you to print a schedule in either Portrait or Landscape layout on different paper lengths, like letter or legal. If you want to scale each schedule you design to one page, switch Print scaling to On.

Microsoft Print to PDF

Microsoft Print to PDF is an option that enables you to produce a PDF from other file formats by using a printer.

  1. Pick Print from the upper right section of the Shifts app.
  2. Choose Microsoft Print to PDF as your printer.
  3. Select the location to save your file as a pdf and press Print.

Printing a schedule in Teams on the web

Choose your browser:

Google Chrome

Internet Explorer

Edge

Mozilla Firefox

Note: Microsoft Teams on the web isn’t available for Apple Safari. Please use the Microsoft Teams desktop app for Safari.

Google Chrome

To print a schedule:

  1. Press Print at the top right of Shifts.
  2. Pick Destination to locate your printer, then pick your formatting.
  3. Choose Print.

To save your schedule as a PDF file:

  1. Select Print at the top right of Shifts.
  2. Choose Destination>Save as PDF.

To fit your schedule onto one page:

  1. Choose Print>Scale to one page>Print scaling.
  2. Press Print and remember to guarantee your printer settings are equal to those you specified in the scale to one page drop down.
  3. Double check your scale percentage and ensure it’s 100%.

Internet Explorer

To print your schedule:

  1. Press Print at the top right of Shifts.
  2. Choose your printer.
  3. Pick Print.

To save your schedule as a PDF file:

  1. Choose Print at the top right.
  2. Select Microsoft Print to PDF.
     

To fit your schedule onto one page:

  1. Select Print>Scale to one page>Print scaling.
  2. Press Print and remember to ensure your printer settings are consistent with the ones you defined in the scale to one page drop down.

Microsoft Edge

To print your schedule:

  1. Select Print at the top right of Shifts.
  2. Pick your printer, page orientation, and number of copies.
  3. Choose Print.

To save your schedule as a PDF file:

  1. Select Print at the top right of Shifts.
  2. Pick Microsoft Print to PDF below Printing.
     

To fit your schedule onto one page:

  1. Select Print>Scale to one page>Print scaling.
  2. Press Print and remember to check your printer settings are exactly as those you specified in the scale to one page drop down.

Mozilla Firefox

To print your schedule:

  1. Choose Print at the top right of Shifts.
  2. In the General tab, pick your preferred printer, page range, and number of copies.
  3. Pick Print.

To save your schedule as a PDF file:

  1. Select Print at the top right of Shifts.
  2. Click Microsoft Print to PDF in the General tab.
  3. Choose Print to save your file.
     

To fit your schedule onto one page: 

  1. Press Print>Scale to one page>Print scaling.
  2. Select Print and remember to check your printer settings are equal to those that you picked in the scale to one page drop down.

Want to know more?

Read more about Shifts

For IT admins

Manage the Shifts app for your organisation

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