Get started with Microsoft Teams live events

Applies to: Microsoft Teams.

Microsoft Teams live events are a by-product of Teams meetings that allow you to schedule and produce events that stream to wide online audiences!

In this article

Live event types

Event group roles

Who can create live events

Who can attend live events

System requirements and supported platforms

Get started

Live event types

There are two avenues in which you can produce a live event:

Production toolDescription
TeamsPlug in your laptop and go…

Produce the live event using Teams, a lightweight option to create the event and invite presenters and panelists to participate on their own devices.
An external app or deviceProfessional camera and sound setup

Produce the live event using an external hardware or software encoder via Microsoft Stream. Use this option if you already have a production setup (for example, media mixers) that supports streaming to an RTMP service. This method is typically used in auditorium events, such as town halls, where a stream from a media mixer is broadcast to the audience.

Event group roles

Large live streaming events typically have several people working behind the scenes—the event group—to make them successful.

RoleResponsibilities
OrganiserSchedules a live event and ensures the event is set up with the right permissions for attendees and the event group, who will manage the event.

Creates the live event.

Sets attendee permissions.

Selects production method.

Configures event options (for example, the moderated Q&A)

Invites attendees.

Selects event group members.

Manages reports generated after the event is over.

For more info, see the organiser checklist.
ProducerAs a host, makes sure attendees have a great viewing experience by controlling the live event stream.

Starts and stops the live event.

Shares own video.

Share participant video.

Shares active desktop or window.

Selects layouts.
PresenterPresents audio, video, or a screen to the live event, or moderates Q&A.

Note: Presenters can only share audio, video, or a screen (desktop or window) in live events produced in Teams.
AttendeeA viewer. Watches the event live or on-demand, using DVR controls, either anonymously or authenticated. Can participate in Q&A.

Who can create live events

To be able to create a live event, a person needs to have the following things. Your IT admin can provide more information.

  • A Office 365 Enterprise E1, E3, or E5 license or a Office 365 A3 or A5 license.
  • Permission to create live events in Microsoft Teams admin centre.
  • Permission to create live events in Microsoft Stream (for events produced using an external broadcasting app or device).
  • Full team membership in the org (can’t be a guest or from another org).
  • Private meeting scheduling, screensharing, and IP video sharing, turned on in Team meeting policy.

Who can attend live events

Public events

If an event is public, anyone with the link can attend skipping the log-in process.

Private events

If attendance is restricted to your org or to certain people and groups, attendees must log in to join.

If the event is produced in Teams, they’ll require a licence contains Teams. If it’s created externally, they must acquire one that accompanies Microsoft Stream.

Note: Attendees need to enable third-party cookies in their browsers to watch a live event.

System requirements and supported platforms

  • Supported operating systems: Windows 7 and later (32-bit and 64-bit), macOS X 10.10 and later
  • Supported mobile operating systems: Android 4.4 and later, iOS 10 and later
  • Supported web browsers: Chrome (last 3 versions), Edge RS2 and later, Firefox (last 3 versions), Internet Explorer 11, Safari

Note: Linux isn’t supported for live events.

Supported platforms

DesktopWebMobile
ProducerYesNoNo
PresenterYesNoNo
AttendeeYesYesYes

Notes: 

  • Teams and Skype Room Systems and Surface Hubs can only support live event presenters.
  • Teams for Windows 10 S can’t support presenters or producers.

Get started

After your IT admin grants the Microsoft Teams live events feature for your organisation, you can start using it.

Step 1. Schedule a live event

Step 2. Invite attendees

Step 3. Produce your live event

Step 3a. Present in your live event

Step 4. Manage the recording and reports

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