Insert icons in Microsoft Office

Applies to: Excel for Office 365, Word for Office 365, Outlook for Office 365, PowerPoint for Office 365, Excel for Office 365 for Mac, Word for Office 365 for Mac, PowerPoint for Office 365 for Mac, PowerPoint for the web, Excel 2019, Word 2019, Outlook 2019, PowerPoint 2019, Excel 2019 for Mac, PowerPoint 2019 for Mac, Word 2019 for Mac, Excel for iPad, Word for iPad, PowerPoint for iPad, Excel for iPhone, Word for iPhone, PowerPoint for iPhone.

Easily insert icons and Scalable Vector Graphics (SVG) files into your Microsoft Office documents, workbooks, email messages, and presentations. Once they’re in place, rotate, colour, and resize them with no loss of image quality. These icons are free to use; there’s no royalty or copyright.

Don’t see this feature? Inserting icons and SVG files are only available to Office 365 subscribers.

Windows:

Insert an icon

  1. Select Insert > Icons.
  1. Scroll through the icons or bounce to a category by choosing a name in the navigation pane at the left. Starting with version 1908, you can search for icons by checking the box by the top left corner.
  1. Confirm an icon and then select Insert at the lower right. Input numerous icons concurrently by pressing each of them before selecting Insert.
  1. Rotate, colour, and resize your icon by following the instructions here.

Tip: Want to quickly change the colour of your icon? Right-click your icon, select Fill, and select your desired colour.

Insert Icons on Visio

The process to insert icons on Visio is slightly different. Here you need to visit the Shapes menu, select Basic Shapes, and then Icons. From there, you can choose one of the categories of icons and decide the icons you want to insert into your diagram. 

Insert SVG files

SVG stands for scalable vector graphic file, which is an image you can rotate, colour, and resize without losing image quality. Office apps, such as Word, PowerPoint, Outlook, and Excel, support adding and modifying SVG files.

To insert an SVG file in Office for Windows drag and drop the file from Windows File Explorer into your document.

Mac OS:

Insert an icon

  1. Choose Insert > Icons.
  2. Scroll through the icons or switch to a category by pressing a name in the navigation pane at the left.
  3. Select an icon and then choose Insert at the lower right. Add several icons simultaneously by picking each of them before pressing Insert.
  4. Rotate, colour, and resize your icon by following the instructions here.

Tip: Want to quickly change the colour of your icon? Right-click your icon, select Fill, and select your desired colour.

Insert SVG files

SVG stands for scalable vector graphic file, which is an image you can rotate, colour, and resize without compromising image quality. Office apps, including Word, PowerPoint, Outlook, and Excel, enhance applying and editing SVG files.

To insert an SVG file in Office for Mac go to Insert > Pictures > Picture from file.

iOS:

Insert an icon

  1. Select Insert > Icons.
  2. Scroll through the icons or move to a category by choosing a name in the navigation pane at the left.
  3. Select an icon and then press Insert at the lower right. Add several icons once by tapping all of them before choosing Insert.
  4. Rotate, colour, and resize your icon by following the instructions here.

Tip: Want to quickly change the colour of your icon? Right-click your icon, select Fill, and select your desired colour.

Web:

Insert an icon in PowerPoint for the web

Note: Among the web apps, inserting icons is currently only available in PowerPoint for the web. 

  1. Click Insert > Icons.
  2. Use the Search box beside the top left corner to find your desired icon, or browse by scrolling.
  3. Decide an icon and then press Insert at the lower right. Apply many icons simultaneously by selecting all of them before choosing Insert.
  4. Rotate, colour, and resize your icon by following the instructions here.

Tip: Want to quickly change the colour of your icon? Right-click your icon, select Fill, and select your desired colour.

We’re listening

This article was last updated by Ben on October 9th, 2019 as a result of your comments. If you found it helpful, and especially if you didn’t, please use the feedback controls below to share your thoughts so we can continue to make it better.

See Also

Edit SVG images

Insert pictures

Add images to a header or footer

Add pictures or videos to a file by using your mobile device

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