Join a meeting in Teams


Applies to: Microsoft Teams.

Join Teams meetings anytime, anywhere, from any device.

Teams meetings are right once you join them from the Teams app or Teams on the web, and there’s a range of ways to do that—keep reading for details about joining by link, from your calendar, and more. If you can’t use the app or the web, some meetings let you call in using a phone number. 

In this article

To learn more, check out the Join a Teams meeting video.

Join by link

You only require a link to join a Teams meeting.

A hyperlink with text reading "Join Microsoft Teams Meeting"

Pick Join Microsoft Teams Meeting in your meeting invite to be redirected to a page where you can select to either join on the web or download the desktop app. If you already have the Teams app, the meeting will launch there without clicking any prompts.

If you don’t have a Teams account and the organiser has enabled it, you might have the option to type your name to join the meeting as a guest. If you do have a Teams account, press Sign in to join with access to the meeting chat and more. Then, based on the organiser’s settings, you could join the meeting immediately or navigate to the lobby where people in the meeting can register you.

Join from calendar

Click Calendar Meetings button on the left side of the app to view your meetings. Locate your desired meeting, and then choose Join.

Meeting with join button

Or, if someone begins the meeting, you’ll receive a notification you can use to join.

Join in a channel

If a meeting occurs in a channel, you’ll notice an invitation to join, relevant content, and who’s in the meeting directly in the channel. Simply click Join.

A meeting in a channel with a Join button

Join from chat

If the meeting is currently in session, it displays in your recent chat list. Pick the meeting in your chat list and then press Join at the top of the chat.

A meeting chat with a Join button in the header

Call in

If you’re having technical difficulties with using the Teams app or Teams on the web, you can join some meetings by dialling a phone number. 

If there’s a phone number and conference ID in the meeting invite, simply call the number to join.

A meeting invitation with dial-in numbers and a conference ID as well as a link for local numbers

The number in your invitation could be in its original format without being localised to you. Click Local numbers to discover one that is.  

Add a room while you join

While you’re selecting your audio and video settings, you have the option to append a room so you can apply a meeting room’s audio and video devices. Your personal device could also scan a nearby room using Bluetooth. If it does, you’ll observe the meeting room’s name and the option to Join and add this room. If the nearby room has previously joined the meeting, you can Join with audio off to evade interrupting the meeting.

On the join screen, Other join options has a pop-up that Team Room Redmond is nearby with the option to Join and add this room

If your device misses detecting a room in close proximity, press Add a room below Other join options and search for your currently occupied room.

On the join screen under Other join options, there's an option to Add a room

Leave a Reply

%d bloggers like this: