Join, conduct, and end a Bookings appointment – Staff attendees

Note: The Bookings app in Teams is currently in preview for a small group of users. Coming soon for everyone!

If you’re a staff member booked for a virtual appointment, you can join via Microsoft Teams Meetings from any device. You’re the person who will grant access to external attendees to the meeting, and in some cases (for compliance reasons, etc.), you’ll be obliged to end the Teams meeting for every participant once you bring the appointment to a close.

  1. Pick Join a Teams Meeting from the booking confirmation e-mail or from your personal Outlook or Teams Calendar.

Bookings app with Join link highlighted
© Microsoft 2020


For the greatest user experience on all devices, it’s advised you download the Teams app for desktop and mobile.

That said, you can still Join a Teams Meeting from the web on a desktop computer, without downloading the Teams app in advance. Learn how by reading our step-by-step instructions.

  1. Register attendees and run the appointment.

    You’ll be alerted once external attendees are waiting in the Teams meeting lobby. Click Admit to allow them to join.

    You can ensure things are basic and simply have a standard video or audio call. Or you can get more proficient, such as blurring your background or sharing your computer screen to analyse a document.

    Learn more about the entire capabilities of Microsoft Teams Meetings by visiting our Meetings and calls support documentation.

  1. Conclude the meeting for all participants. (Optional) Ending a virtual appointment is significant for healthcare and financial service providers to maintain compliance in the event of meeting with external attendees. Or, if you’re a teacher, it’s a good way to guarantee students don’t dither in your virtual classroom when you’ve left. To finish an in-progress meeting, find your meeting controls and choose More options … > End meeting. You’ll be prompted to confirm. Once you do, the meeting will finish for everyone right away. 

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