Learn about Keyboard Shortcuts in Excel

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  • Applies to: Excel for Microsoft 365, Excel for Microsoft 365 for Mac, Excel for the web, Excel 2019, Excel 2016, Excel 2019 for Mac, Excel 2013, Excel 2010, Excel 2007, Excel 2016 for Mac, Excel for Mac 2011, Excel for iPad, Excel for iPhone, Excel for Android tablets, Excel for Android phones, Excel for Windows Phone 10, Excel Mobile.

Commonly, most users believe that using an external keyboard with keyboard shortcuts for Excel increases their work efficiency. For users with mobility or vision disabilities, keyboard shortcuts can be simpler than using the touchscreen, and are a convenient and necessary alternative to using a mouse. 

Notes: 

  • Firstly, the Excel keyboard shortcuts in this topic address the US keyboard layout. Keys for other layouts may differ from the keys on a US keyboard.
  • Secondly, a plus sign (+) in a shortcut indicates that you have to press numerous keys at once.
  • Thirdly, a comma sign (,) in a shortcut represents that you must press multiple keys in order.

Windows

This article outlines the Excel keyboard shortcuts, function keys, and some other common shortcut keys in Excel for Windows.

Notes: 

In this topic

Frequently used shortcuts

This table lists the most frequently used Excel keyboard shortcuts.

To do thisPress
Close a workbookCtrl+W
Open a workbookCtrl+O
Go to the Home tabAlt+H
Save a workbookCtrl+S
CopyCtrl+C
PasteCtrl+V
UndoCtrl+Z
Remove cell contentsDelete
Choose a fill colourAlt+H, H
CutCtrl+X
Go to Insert tabAlt+N
BoldCtrl+B
Centre align cell contentsAlt+H, A, C
Go to Page Layout tabAlt+P
Go to Data tabAlt+A
Go to View tabAlt+W
Open context menuShift+F10, orContext key
Add bordersAlt+H, B
Delete columnAlt+H, D, C
Go to Formula tabAlt+M
Hide the selected rowsCtrl+9
Hide the selected columnsCtrl+0

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Ribbon Excel keyboard shortcuts

The ribbon groups similar options on tabs. For example, on the Home tab, the Number group contains the Number Format option. Press the Alt key to present the ribbon shortcuts, called Key Tips, as letters in small images beside the tabs and options as illustrated in the image below.

Excel ribbon key tips

You can integrate the Key Tips letters with the Alt key to create shortcuts called Access Keys for the ribbon options. For example, press Alt+H to open the Home tab, and Alt+Q to switch to the Tell me or Search field. Press Alt again to view KeyTips for the options for the selected tab.

In Office 2013 and Office 2010, many of the old Alt key menu shortcuts are still valid as well. However, you must know the entire shortcut. For example, press Alt, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A notification appears saying you’re using an access key from an earlier version of Microsoft Office. If you know the whole key sequence, keep going and use it. If you don’t know the sequence, press Esc and use Key Tips as an alternative.

Use the Access keys for ribbon tabs

To go straight to a tab on the ribbon, press one of the following access keys. Further tabs could display based on your choice in the worksheet.

To do thisPress
Move to the Tell me or Search field on the Ribbon and type a search term for assistance or Help content.Alt+Q, then enter the search term.
Open the File page and use Backstage view.Alt+F
Open the Home tab and format text and numbers and use the Find tool.Alt+H
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes.Alt+N
Open the Page Layout tab and work with themes, page setup, scale, and alignment.Alt+P
Open the Formulas tab and insert, trace, and customise functions and calculations.Alt+M
Open the Data tab and connect to, sort, filter, analyse, and work with data.Alt+A
Open the Review tab and check spelling, add notes and threaded comments, and protect sheets and workbooks.Alt+R
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros.Alt+W

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Work in the ribbon with the keyboard

To do thisPress
Select the active tab on the ribbon, and activate the access keys.Alt or F10. To move to a different tab, use access keys or the arrow keys.
Move the focus to commands on the ribbon.Tab key or Shift+Tab
Move down, up, left, or right, respectively, among the items on the Ribbon.Arrow keys
Activate a selected button.Spacebar or Enter
Open the list for a selected command.Down arrow key
Open the menu for a selected button.Alt+Down arrow key
When a menu or submenu is open, move to the next command.Down arrow key
Expand or collapse the ribbon.Ctrl+F1
Open a context menu.Shift+F10Or, on a Windows keyboard, the Context key (between the right Alt and right Ctrl keys)
Move to the submenu when a main menu is open or selected.Left arrow key

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Excel Keyboard shortcuts for navigating in cells

To do thisPress
Move to the previous cell in a worksheet or the previous option in a dialogue.Shift+Tab
Move one cell up in a worksheet.Up arrow key
Move one cell down in a worksheet.Down arrow key
Move one cell left in a worksheet.Left arrow key
Move one cell right in a worksheet.Right arrow key
Move to the edge of the current data region in a worksheet.Ctrl+Arrow key
Enter the End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column.End, Arrow key
Move to the last cell on a worksheet, to the lowest used row of the rightmost used column.Ctrl+End
Extend the selection of cells to the last used cell on the worksheet (lower-right corner).Ctrl+Shift+End
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on.Home+Scroll Lock
Move to the beginning of a worksheet.Ctrl+Home
Move one screen down in a worksheet.Page Down
Move to the next sheet in a workbook.Ctrl+Page Down
Move one screen to the right in a worksheet.Alt+Page Down
Move one screen up in a worksheet.Page Up
Move one screen to the left in a worksheet.Alt+Page Up
Move to the previous sheet in a workbook.Ctrl+Page Up
Move one cell to the right in a worksheet. Or, in a protected worksheet, move between unlocked cells.Tab key
Open the list of validation choices on a cell that has data validation option applied to it.Alt+Down arrow key
Cycle through floating shapes, such as text boxes or images.Ctrl+Alt+5, then the Tab key repeatedly
Exit the floating shape navigation and return to the normal navigation.Esc

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Formatting cells – Excel Keyboard shortcuts

To do thisPress
Open the Format Cells dialogue.Ctrl+1
Format fonts in the Format Cells dialogue.Ctrl+Shift+F or Ctrl+Shift+P
Change the active cell and add the insertion point at the end of its contents. Or, if editing is disabled for the cell, adjust the insertion point into the formula bar. If altering a formula, switch Point mode off or on so you can use arrow keys to create a reference.F2
Insert a note.
Open and amend a cell note.
Shift+F2Shift+F2
Insert a threaded comment.
Open and reply to a threaded comment
Ctrl+Shift+F2Ctrl+Shift+F2
Open the Insert dialogue to insert blank cells.Ctrl+Shift+Plus sign (+)
Open the Delete dialogue to delete selected cells.Ctrl+Minus sign (-)
Enter the current time.Ctrl+Shift+colon (:)
Enter the current date.Ctrl+semi-colon (;)
Toggle between displaying cell values or formulas in the worksheet.Ctrl+grave accent (`)
Copy a formula from the cell above the active cell into the cell or the Formula Bar.Ctrl+apostrophe (‘)
Move the selected cells.Ctrl+X
Copy the selected cells.Ctrl+C
Paste content at the insertion point, replacing any selection.Ctrl+V
Open the Paste Special dialogue.Ctrl+Alt+V
Italicise text or remove italic formatting.Ctrl+I or Ctrl+3
Bold text or remove bold formatting.Ctrl+B or Ctrl+2
Underline text or remove underline.Ctrl+U or Ctrl+4
Apply or remove strikethrough formatting.Ctrl+5
Alternate between hiding objects, displaying objects, and displaying placeholders for objects.Ctrl+6
Apply an outline border to the selected cells.Ctrl+Shift+ampersand (&)
Remove the outline border from the selected cells.Ctrl+Shift+underline (_)
Display or hide the outline symbols.Ctrl+8
Use the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.Ctrl+D
Apply the General number format.Ctrl+Shift+tilde sign (~)
Apply the Currency format with two decimal places (negative numbers in parentheses).Ctrl+Shift+dollar sign ($)
Apply the Percentage format with no decimal places.Ctrl+Shift+percent sign (%)
Apply the Scientific number format with two decimal places.Ctrl+Shift+caret sign (^)
Apply the Date format with the day, month, and year.Ctrl+Shift+number sign (#)
Apply the Time format with the hour and minute, and AM or PM.Ctrl+Shift+at sign (@)
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.Ctrl+Shift+exclamation point (!)
Open the Insert hyperlink dialogue.Ctrl+K
Check spelling in the active worksheet or selected range.F7
Display the Quick Analysis options for selected cells that contain data.Ctrl+Q
Display the Create Table dialogue.Ctrl+L or Ctrl+T
Open the Workbook Statistics dialogue.Ctrl+Shift+G

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Paste Special dialogue in Excel 2013 – Excel Keyboard shortcuts

In Excel 2013, you can paste a particular element of the copied data such as its formatting or value using the Paste Special options. When you’ve copied the data, press Ctrl+Alt+V, or Alt+E+S to launch the Paste Special dialogue.

Paste Special Dialog box

Tip: You can even choose Home > Paste > Paste Special.

To select an option in the dialogue, press the underlined letter for that option. For example, press the letter C to choose the Comments option.

To do thisPress
Paste all cell contents and formatting.A
Paste only the formulas as entered in the formula bar.F
Paste only the values (not the formulas).V
Paste only the copied formatting.T
Paste only comments and notes attached to the cell.C
Paste only the data validation settings from copied cells.N
Paste all cell contents and formatting from copied cells.H
Paste all cell contents without borders.X
Paste only column widths from copied cells.W
Paste only formulas and number formats from copied cells.R
Paste only the values (not formulas) and number formats from copied cells.U

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Making selections and performing actions – Excel Keyboard shortcuts

To do thisPress
Select the entire worksheet.Ctrl+A or Ctrl+Shift+Spacebar
Select the current and next sheet in a workbook.Ctrl+Shift+Page Down
Select the current and previous sheet in a workbook.Ctrl+Shift+Page Up
Extend the selection of cells by one cell.Shift+Arrow key
Extend the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, to the next nonblank cell.Ctrl+Shift+Arrow key
Turn extend mode on and use the arrow keys to extend a selection. Press again to turn off.F8
Add a non-adjacent cell or range to a selection of cells by using the arrow keys.Shift+F8
Start a new line in the same cell.Alt+Enter
Fill the selected cell range with the current entry.Ctrl+Enter
Complete a cell entry and select the cell above.Shift+Enter
Select an entire column in a worksheet.Ctrl+Spacebar
Select an entire row in a worksheet.Shift+Spacebar
Select all objects on a worksheet when an object is selected.Ctrl+Shift+Spacebar
Extend the selection of cells to the beginning of the worksheet.Ctrl+Shift+Home
Pick the current region if the worksheet contains data. Press a second time to choose the current region and its summary rows. Press a third time to confirm the whole worksheet.Ctrl+A or Ctrl+Shift+Spacebar
Select the current region around the active cell.Ctrl+Shift+Asterisk (*)
Select the first command on the menu when a menu or submenu is visible.Home
Repeat the last command or action, if possible.Ctrl+Y
Undo the last action.Ctrl+Z

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Working with data, functions, and the formula bar – Excel Keyboard Shortcuts

To do thisPress
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.F2
Expand or collapse the formula bar.Ctrl+Shift+U
Cancel an entry in the cell or Formula Bar.Esc
Complete an entry in the formula bar and select the cell below.Enter
Move the cursor to the end of the text when in the formula bar.Ctrl+End
Select all text in the formula bar from the cursor position to the end.Ctrl+Shift+End
Calculate all worksheets in all open workbooks.F9
Calculate the active worksheet.Shift+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.Ctrl+Alt+F9
Check dependent formulas, and then calculate all cells in all open workbooks, including cells not marked as needing to be calculated.Ctrl+Alt+Shift+F9
Display the menu or message for an Error Checking button.Alt+Shift+F10
Display the Function Arguments dialogue when the insertion point is to the right of a function name in a formula.Ctrl+A
Insert argument names and parentheses when the insertion point is to the right of a function name in a formula.Ctrl+Shift+A
Invoke Flash Fill to automatically recognise patterns in adjacent columns and fill the current columnCtrl+E
Cycle through all combinations of absolute and relative references in a formula if a cell reference or range is selected.F4
Insert a function.Shift+F3
Copy the value from the cell above the active cell into the cell or the formula bar.Ctrl+Shift+Straight quotation mark (“)
Create an embedded chart of the data in the current range.Alt+F1
Create a chart of the data in the current range in a separate Chart sheet.F11
Define a name to use in references.Alt+M, M, D
Paste a name from the Paste Name dialogue (if names have been defined in the workbook.F3
Move to the first field in the next record of a data form.Enter
Create, run, edit, or delete a macro.Alt+F8
Open the Microsoft Visual Basic For Applications Editor.Alt+F11

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Power Pivot Excel Keyboard shortcuts

Use the following shortcuts keyboard shortcuts with Power Pivot in Microsoft 365, Excel 2019, Excel 2016, and Excel 2013.

Key combinationDescription
Right-clickOpen the context menu for the selected cell, column, or row.
Ctrl+ASelect the entire table.
Ctrl+CCopy selected data.
Ctrl+DDelete the table.
Ctrl+MMove the table.
Ctrl+RRename the table.
Ctrl+SSave the file.
Ctrl+YRedo the last action.
Ctrl+ZUndo the last action.
Ctrl+SpacebarSelect the current column.
Shift+SpacebarSelect the current row.
Shift+Page UpSelect all cells from the current location to the last cell of the column.
Shift+Page DownSelect all cells from the current location to the first cell of the column.
Shift+EndSelect all cells from the current location to the last cell of the row.
Shift+HomeSelect all cells from the current location to the first cell of the row.
Ctrl+Page UpMove to the previous table.
Ctrl+Page DownMove to the next table.
Ctrl+HomeMove to the first cell in the upper left corner of selected table.
Ctrl+EndMove to the last cell in the lower right corner of selected table (the last row of the Add Column).
Ctrl+Left arrowMove to the first cell of selected row.
Ctrl+Right arrowMove to the last cell of selected row.
Ctrl+Up arrowMove to the first cell of selected column.
Ctrl+Down arrowMove to the last cell of selected column.
Ctrl+EscClose a dialogue or cancel a process, such as a paste operation.
Alt+Down arrowOpen the AutoFilter Menu dialogue.
F5Open the Go To dialogue.
F9Recalculate all formulas in the Power Pivot window. For more information, see Recalculate Formulas in Power Pivot.

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Excel Keyboard shortcuts in Office Add-ins

Use these specific shortcuts to work in an Office Add-in task pane:

To do thisPress
Open the context menu.Ctrl+Shift+F10
Open the task pane options menu.Ctrl+Spacebar
Close the task pane.Ctrl+Spacebar, then select Close

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Function keys

KeyDescription
F1F1 alone: displays the Excel Help task pane.Ctrl+F1: displays or hides the ribbon.
Alt+F1: creates an embedded chart of the data in the current range.
Alt+Shift+F1: inserts a new worksheet.
F2F2 alone: edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference.
Shift+F2: adds or edits a cell note.
Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.
F3F3 alone: displays the Paste Name dialogue. Available only if names have been defined in the workbook.
Shift+F3: displays the Insert Function dialogue.
F4F4 alone: repeats the last command or action, if possible.
When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references.
Ctrl+F4: closes the selected workbook window.
Alt+F4: closes Excel.
F5F5 alone: displays the Go To dialogue.
Ctrl+F5: restores the window size of the selected workbook window.
F6F6 alone: switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area.
Shift+F6: switches between the worksheet, Zoom controls, task pane, and ribbon.
Ctrl+F6: switches to the next workbook window when more than one workbook window is open.
F7F7 alone: Opens the Spelling dialogue to check spelling in the active worksheet or selected range.
Ctrl+F7: performs the Move command on the workbook window when it is not maximised. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel.
F8F8 alone: turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection.
Shift+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.
Ctrl+F8: performs the Size command when a workbook is not maximised.
Alt+F8: displays the Macro dialogue to create, run, edit, or delete a macro.
F9F9 alone: calculates all worksheets in all open workbooks.
Shift+F9: calculates the active worksheet.
Ctrl+Alt+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
Ctrl+Alt+Shift+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
Ctrl+F9: minimises a workbook window to an icon.
F10F10 alone: Turns key tips on or off. (Pressing Alt does the same thing.)
Shift+F10: displays the shortcut menu for a selected item.
Alt+Shift+F10: displays the menu or message for an Error Checking button.
Ctrl+F10: maximises or restores the selected workbook window.
F11F11 alone: Creates a chart of the data in the current range in a separate Chart sheet.
Shift+F11: inserts a new worksheet.
Alt+F11: opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
F12F12 alone: displays the Save As dialogue.

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Other useful shortcut keys

KeyDescription
AltDisplays the Key Tips (new shortcuts) on the ribbon.
For example,Alt, W, P switches the worksheet to Page Layout view.
Alt, W, L switches the worksheet to Normal view.
Alt, W, I switches the worksheet to Page Break Preview view.
Arrow keysMove one cell up, down, left, or right in a worksheet.
Ctrl+Arrow key moves to the edge of the current data region in a worksheet.
Shift+Arrow key extends the selection of cells by one cell.
Ctrl+Shift+Arrow key extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell.
Left or Right arrow key selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons.
Down or Up arrow key selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group.
In a dialogue, arrow keys move between options in an open drop-down list, or between options in a group of options.
Down or Alt+Down arrow key opens a selected drop-down list.
BackspaceDeletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.
DeleteRemoves the cell contents (data and formulas) from selected cells without affecting cell formats, threaded comments or notes.
In cell editing mode, it deletes the character to the right of the insertion point.
EndEnd turns End mode on or off. In End mode, you can press an arrow key to move to the next nonblank cell in the same column or row as the active cell. End mode turns off automatically after pressing the arrow key. Make sure to press End again before pressing the next arrow key. End mode is shown in the status bar when it is on.
If the cells are blank, pressing End followed by an arrow key moves to the last cell in the row or column.
End also selects the last command on the menu when a menu or submenu is visible.
Ctrl+End moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, Ctrl+End moves the cursor to the end of the text.
Ctrl+Shift+End extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, Ctrl+Shift+End selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar.
EnterCompletes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.
In a dialogue, it performs the action for the default command button in the dialogue (the button with the bold outline, often the OK button).
Alt+Enter starts a new line in the same cell.Ctrl+Enter fills the selected cell range with the current entry.Shift+Enter completes a cell entry and selects the cell above.
EscCancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialogue, or message window.
It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again.
HomeMoves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when Scroll Lock is turned on.
Selects the first command on the menu when a menu or submenu is visible.
Ctrl+Home moves to the beginning of a worksheet.
Ctrl+Shift+Home extends the selection of cells to the beginning of the worksheet.
Page DownMoves one screen down in a worksheet.
Alt+Page Down moves one screen to the right in a worksheet.
Ctrl+Page Down moves to the next sheet in a workbook.
Ctrl+Shift+Page Down selects the current and next sheet in a workbook.
Page UpMoves one screen up in a worksheet.
Alt+Page Up moves one screen to the left in a worksheet.
Ctrl+Page Up moves to the previous sheet in a workbook.
Ctrl+Shift+Page Up selects the current and previous sheet in a workbook.
SpacebarIn a dialogue, performs the action for the selected button, or selects or clears a check box.
Ctrl+Spacebar selects an entire column in a worksheet.
Shift+Spacebar selects an entire row in a worksheet.
Ctrl+Shift+Spacebar selects the entire worksheet.
If the worksheet contains data, Ctrl+Shift+Spacebar selects the current region. Pressing Ctrl+Shift+Spacebar a second time selects the current region and its summary rows. Pressing Ctrl+Shift+Spacebar a third time selects the entire worksheet.
When an object is selected, Ctrl+Shift+Spacebar selects all objects on a worksheet.Alt+Spacebar displays the Control menu for the Excel window.
Tab keyMoves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialogue.
Shift+Tab moves to the previous cell in a worksheet or the previous option in a dialogue.
Ctrl+Tab switches to the next tab in a dialogue, or (if no dialogue is open) switches to the previous open Excel instance. Ctrl+Shift+Tab switches to the previous tab in a dialogue, or (if no dialogue is open) switches to the next open Excel instance.

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See also

Excel help centre

Basic tasks using a screen reader with Excel

Use a screen reader to explore and navigate Excel

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

This blog post uses information courtesy of © Microsoft 2020. All rights reserved.

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