Manage your SharePoint site settings

Applies to: SharePoint Online Office for business SharePoint Server 2019, SharePoint Server 2016 SharePoint Server 2013 Enterprise SharePoint Server 2010 SharePoint Online admin centre.

After you’ve created a site in SharePoint Online or SharePoint Server, you can apply changes to the settings, information, and permissions for the site. The descriptions here are reflected on SharePoint sites built using default user interface components. If your site owner or designer has drastically modified the appearance, you may see some variances from what is displayed here. For more information, see your SharePoint administrator.

Notes: 

  • Some functionality is introduced gradually to organisations that have set up the targeted release options in Microsoft 365. This means that you may not yet see this feature or it may look different than what is described in the help articles.
  • Groups cannot be hidden from address lists in order to enable corresponding SharePoint site logo to be edited.

Online, 2019

Here’s how to change logo, title, and other settings for SharePoint Online team or communication sites. For SharePoint Online classic experience, or SharePoint Server 2016, 2013, and 2010, see the 2016, 2013, 2010 tab. If the UI here doesn’t match what you’re seeing, see Troubleshoot settings.

Important: To make changes to the logo, title, description, and other settings you must have owner or designer permissions on the SharePoint site. For more info, see managing site permissions.

Change the logo for your SharePoint team or communication site

SharePoint Online team sites that are associated with a Microsoft 365 group apply the same logo as the Microsoft 365 group to which they are connected. Once you update the logo for your SharePoint group-connected team site, the logo for the matching Microsoft 365 group will change also. The process for changing the logo for a SharePoint Online communication sites or a SharePoint Online team sites that’s not connected to a Microsoft 365 group is the same. In this case, only the site logo changes.

SharePoint Server 2019 team sites and communication sites don’t have groups connected to them, but they use the same method to change the site logo.

If your user interface doesn’t match this one, you may be in SharePoint classic experience, or an earlier version. See the 2016, 2013, 2010 tab for steps to change settings.

Important: To change the logo, title, description, and other settings you must have owner or designer permissions on the SharePoint site. For more info, see managing site permissions.

  1. Visit your SharePoint team or communication site.

  1. In the top right corner, pick Settings Settings icon and then click Site information.

Site information

  1. Under the site logo, press Change.

Changing a team or communication site logo

  1. Browse and click the new logo, select Open,

Picking a logo in Windows Explorer

and then choose Save.

Saving a changed logo

Change the name, description, privacy level, and site classification

Important: To alter these settings you must have owner or designer permissions on the SharePoint site. For more info, see managing site permissions.

These settings are only on a group-connected team site.

  1. Find your SharePoint team site.
  1. In the top right corner, press Settings Settings icon and then pick Site information.

Site information

  1. Change the fields you want:

  • Team site name (required)
  • Description (optional)
  • Privacy settings (optional): Public means everyone in your organisation can see the content and become a member. Private means that membership requires approval by a site owner, and only members can view the content. This does not appear on a communication site.
  • Team site classification (optional): Used to classify a site using values such as internal, confidential, high business impact, low business impact, etc. These values can pertain to sensitivity of information or to the life-cycle of information. They are determined and created by your administrator. For more information, see Manage site creation in SharePoint Online. This option may not be available on your site.

SharePoint site information panel

These are the most frequent settings for sites. To change other settings and options for the site, press View all site settings. This launches the classic SharePoint Site Settings page.

Apply a site design

Choose a site design to import a consistent set of actions or configurations such as setting a theme, adding links to the site navigation, or creating a list with a specific set of columns and settings to a site.

  • Visit your SharePoint team site.
  • In the top right corner, pick Settings Settings icon > Site designs.
  • Pick your desired design to set and press Apply to site.Apply a design to a SharePoint site

Manage site permissions

Site permission levels are based on SharePoint permission groups. Members of a SharePoint permission group can either visit the site without editing it (Site visitors), edit the site (Site members), or have full control of the site (Site owners).

Important: To change these settings you must have owner permissions on the SharePoint site.

  1. Find your SharePoint team site.
  1. In the top right corner, click Settings Settings icon .
  1. Select Site permissions.
Site permissions box

Invite people to your SharePoint team site

To grant people access to your site, you can either create members to the Microsoft 365 group associated with the site or you can share the site with others without joining them to a Microsoft 365 group. For more on site permissions, see Understanding permission levels in SharePoint.

In SharePoint Online, to give people access to your site, select Invite people and pick one of the following:

  • Add Members to Group to add members to the Microsoft 365 group associated with your site. This is the preferred method. Press Add members, type a name or e-mail address, and choose Save. Members added to the Microsoft 365 group are added to the SharePoint Site members permission group by default and can edit the site. They also have full access to the Microsoft 365 group resources such as group conversations, calendar, etc.
  • Share Site Only to share the site with others without associating them to the Microsoft 365 group associated with the site. State a name or e-mail address, select the down arrow to select the SharePoint permission level, and then press Add. Sharing the site gives users access to the site, but they won’t have access to the Microsoft 365 group resources such as group conversations, calendar, etc.
Invite people to your SharePoint site

In SharePoint Server 2019, pick Share site. In the Share site panel, state the name of users or groups to share the site to.

The share site panel in SharePoint 2019

Change site permissions

To revise the permission level for an individual or group, choose the down arrow next to the SharePoint permission level for that person or group and pick Full Control to append them to the Site owners group, or Read to add them to the Site visitors group.

Note: To view all members of the Microsoft 365 group associated with your site and their SharePoint permission levels, click members at the top right corner of your site.

Remove site permissions

In SharePoint Online, to erase someone who isn’t a member of the Microsoft 365 group associated with your site, press the down arrow beside the SharePoint permission level for that group and choose Remove.

Note: The Remove option is only available for individuals or groups that aren’t part of the Microsoft 365 group.

To delete someone from the Microsoft 365 group associated with your site, select members at the top right corner of the site, pick the down arrow next to the permission level for that member, and pick Remove from group.

Remove site permission

Advanced permission settings

If you are a site owner, you will see a link for Advanced permission settings where you can configure additional SharePoint permission settings. For more information, see Understanding permission levels in SharePoint.

Additional settings and limits for your SharePoint Online site

  • Use Windows PowerShell to set storage quota and external sharing. Storage quota and external sharing can only be configured using Windows PowerShell. If you’re an admin, you can do this by using Set-SPOSite. For information on managing groups with PowerShell, see Manage Microsoft Groups with PowerShell

Troubleshoot settings

  • The most common problem with trying to change settings is not having the correct permissions. If you aren’t sure what your permissions are, check with your SharePoint, network, or Microsoft 365 administrator.
  • If you have permissions, be sure of the version of SharePoint you’re using. For more info, see Which version of SharePoint am I using? If you’ve got a site that was built with an older version of SharePoint Online, it may be using the classic look. To change logo, description, or other settings, refer to the 2016, 2013, 2010 tab. SharePoint Online classic experience uses the same user interface for settings as SharePoint 2016.

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