Move or copy files in SharePoint

Applies to: SharePoint Online, Office for business, Office 365 Small Business.

Coupled with moving or copying files in SharePoint, you can also sync SharePoint files with the OneDrive sync app.

Note: If you don’t see other sites listed when you attempt to move or copy items, your organisation doesn’t allow moving or copying across sites. If you’re a SharePoint admin or global admin for your organisation, to learn how to enable cross-site copying in the SharePoint admin centre, see Allow or prevent custom script.

Online

Step 1:
Choose files or folders in a SharePoint library.

Screenshot of a library with a file selected

Step 2:
On the command bar, click  The More Options button on OneDrive.com.  (More), and then press Move to or Copy to.

The Move to and Copy to menu options in the top navigation for SharePoint Online when files or folders are selected

Note: Switch to the modern experience if Move to or Copy to isn’t available.

Step 3:
On the Move or Copy panel, select a destination in the current library, OneDrive, or another SharePoint site. (SharePoint Server 2019 currently only supports the current library.)

Screenshot of document library move panel

Step 4:
On the Move or Copy panel, pick a folder in the current library and select Move here or Copy here. If you want to move or copy your files to a new folder, click New folder to add a new folder. Type a name for the folder, click the checkmark, and then press Move here or Copy here.

Create folder field with checkbox highlighted

Notes: 

  • When you use Move to, the history of the document is copied to the new destination. When you use Copy to with documents that have version history, only the latest version is copied. To copy earlier versions, you need to restore and copy each one. For more info about versioning, see Enable and configure versioning for a list or library.
  • When a file is moving, it continues to appear in the source directory until it’s fully moved to the destination and then it will be deleted. The file remains in the source sites Recycle Bin after the Move is complete and is subject to the normal recycle schedule unless a user recovers it from the Recycle Bin.
  • We do not recommend moving OneNote notebooks outside of the OneNote app.

2019

  1. Choose your preferred items to copy, and then pick Copy to. Or, for the item, press More extended menu  > Copy to.Copy to button on main menu

Note: If you’re using the classic experience of SharePoint, Copy to isn’t available.

  1. Below Choose a destination, choose your desired location for copying the files or folders.Select your destination
  1. To make a new folder to copy the files to, choose New folder.
  1. In the text box, type the name of the new folder.Type in the name of the new folder
  1. Click the checkmark, and then press Copy here.

Notes: 

  • You can copy up to 500 MB of files and folders at one time.

Top of Page

Move

  1. Click your preferred items you want to move.
  1. In the main menu at the top of the page, choose Move to. If Move to hasn’t appeared, on the main menu, click  (ellipses), and then press Move to.

MoveTo button on the main menu

Note: If you’re using the classic experience of SharePoint, Move to isn’t available.

  1. In the Choose a destination pane, pick the new location in the document library where you want the files to go, and click Move here.

Move to folder

  1. In the Choose destination pane, to insert a new folder to the document library, you can also select New folder, and move the item to the new folder. In the text box, state the name of the new folder, click the checkmark, and then press Move here.

Create a new folder to move to

Note: When selecting Move to, the history of the document is copied to the new destination. For more info about versioning, see Enable and configure versioning for a list or library.

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