Print labels for your mailing list

macOS newer

  1. Find Mailings > Start Mail Merge > Labels.On the Mailings tab, Start Mail Merge and the Labels option are highlighed
  1. In the Label Options dialogue box, pick your label supplier in the Label products list.Select a brand of label products, and then select the specific product number.
  1. In the Product number list, select the product number on your package of labels.

Tip: If none of the options reflect your labels, press New Label, type your label’s information, and state a name. Press OK to insert the new label to the Product number list.

  1. Click OK. Your document now shows a table with an outline of the labels. If you don’t notice the outline, choose Table Layout and press View Gridlines.
  1. Click File > Save to save your document.
  1. Select Mailings > Select Recipients, and then pick an option. For more info, see Data sources you can use for a mail merge.On the Mailings tab, Select Recipients is highlighed with a list of options
  1. Choose OK.
  1. Find Mailings > Insert Merge Field and choose the fields to present on your labels.

On the Mailings tab, Insert Merge Field is highlighted

  1. Press OK.
  1. Format the fields in the first label to achieve your desired appearance for your remaining labels.
  1. Navigate to Mailings > Update Labels.
  1. Select Mailings > Preview Results.
On the Mailings tab, Preview Results is highlighted

Click Preview Results again to see, insert or erase merge fields. Choose Update labels once complete if you process revisions.

  1. After the labels appear according to your purposes, select Mailings > Finish & Merge > Print Documents.
On the Mailings tab, Finish & Merge and the Print Documents option are highlighted

Tip: To review and amend every label independently before printing, go to Mailings > Finish & Merge > Edit Individual Documents. Once you’re finished, find File > Print to print the labels.

See also

Create and print labels

Create a data source for a mail merge

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