Print labels for your mailing list

Office 2011

Whilst you conduct a mail merge, Word adds the records from a data source, or recipients list, into your primary document. A recipients list for a mail merge operation can include an Excel sheet, the Office Address Book, a FileMaker Pro database, a Word document, or a delimited text file.

Important: You must own a current recipients list, like a Word document that contains addresses, to finish this procedure. For further details about how to configure a recipients list, see Create a data source for a mail merge

  1. On the File menu, select New Blank Document.

A fresh, blank Word document opens. This changes to your main document.

  1. On the View menu, pick Print Layout.
  1. On the Tools menu, select Mail Merge Manager.
  1. Under 1. Select Document Type, press Create New, and then pick Labels.
  1. Under Printer information, confirm your specific printer type that you use.
  1. On the Label products pop-up menu, select the manufacturer of your labels.

Tip: For more label products, on the Label products pop-up menu, pick Other.

  1. Below Product number, choose your particular label type that you own, and then select OK.

Tip: For information about the margins and other characteristics of a label, press Details.

  1. In the Mail Merge Manager, under 2. Select Recipients List, pick Get List, and then choose the source for the recipients list (for example, Office Address Book).
  1. On the Insert Merge Field pop-up menu, select a field name in the list (for example, FirstName). Word inserts the field name to the Sample label box.

Tip: To return to this dialogue box later, in the Mail Merge Manager below 2. Select Recipients List, click Add or remove placeholders on labels  Add or remove placeholders button .

  1. Repeat step 9 for every sought field that you prefer to display in your labels.
  1. When you’ve created every relevant field that you seek, click OK.

Your field names are transferred into all the labels in your key document.

  1. In your main document, amend the first label to create spaces, commas, and carriage returns in your desired location.
  1. In the Mail Merge Manager, beneath 2. Select Recipients List, c Fill in the items to complete your document  Fill in Items to Complete Document button .

Word relays the formatting that you use for the initial label to the remaining labels.

  1. To complete your labels, do one of the following:
ToDo this
Preview your labelsIn the Mail Merge Manager, below 5. Preview Results, pick View Merged Data  View Merged Data button .
Print your labels immediatelyIn the Mail Merge Manager, beneath 6. Complete Merge, select Merge to Printer  Merge to Printer button .
Create a document that contains your merged labels that you can saveIn the Mail Merge Manager, under 6. Complete Merge, press Merge to New Document  Complete Mail Merge button .

See also

Create and print labels

Create envelopes by using Mail Merge

Create a data source for a mail merge

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