Record a meeting in Teams

Desktop

Applies to: Microsoft Teams.

Record your meetings in Teams to harvest audio, video, and screen sharing activity. The recording occurs in the cloud, and is saved to Microsoft Stream, so you can share it securely throughout your organisation.

Note: Whiteboards and shared notes are not currently captured in meeting recordings.

You can record meetings and group calls, but recording one-on-one calls is currently unsupported.

In this article

Record a meeting or a group call

Who can start or stop a recording?

Privacy

Troubleshoot recordings

Want to know more?

Record a meeting or a group call

  1. Begin or join the meeting.
  2. To commence recording, make your way to the meeting controls and choose More options More options button > Start recording.
Record meeting button
© Microsoft 2020

Everyone in the meeting is alerted that recording has started.

Meeting recording notification to participant
© Microsoft 2020

The meeting notification is even sent to the chat history.Meeting recording notification in meeting chatNote: You can’t make multiple recordings of the same meeting at the same time. If one person starts recording a meeting, that recording will be stored on the cloud and available to all participants.

  1. To cease recording, use the meeting controls and press More options More options button > Stop recording
Stop recording meeting button
© Microsoft 2020

a. The recording is then handled (which could take awhile) and saved to Microsoft Stream, and then it’s ready to play.

b. The person who initiated the recording obtains an e-mail from Microsoft Stream once the recording is available. It is even presented in the meeting chat—or in the channel, if you’re meeting in a channel.

Notes: 

  • As well as storing the recording on Microsoft Stream, we’ll offer a link to the recording in the meeting chat which is available for seven days.
  • For now, guests and external attendees can solely see the recording if it’s clearly shared with them.

Who can start or stop a recording?

Anyone who meets the following criteria can start or stop a recording, regardless of whether the meeting organiser is absent.

  • Has an Office 365 Enterprise E1, E3, or E5 licence.
  • Has a recording licence from an IT admin.
  • Isn’t a guest or from another organisation.

Note: If an admin has set a company policy for saving to Microsoft Stream, you must accept it before starting the recording.

Type of userCan start recording?Can stop recording?
Meeting organiserYesYes
Person from same orgYesYes
Person from another org or companyNoNo
GuestNoNo
AnonymousNoNo

Notes: 

  • Recording continues even if the person who started the recording has left the meeting.
  • The recording stops automatically once everyone leaves the meeting.
  • If someone forgets to leave the meeting, the recording automatically ends after four hours.

Privacy

After a meeting recording starts, Teams launches a notification to all participants on the Teams desktop, web, and mobile apps, and also to people who joined via phone.

In some areas, you legally must obtain everyone’s permission before you can record them. Ensure you know the rules before you start.

For more information, see the Microsoft Privacy Statement.

Troubleshoot recordings

If you’re having problems recording a meeting, you’ll likely require enlisting an IT admin’s expertise to work through them. Remember these things in mind as you move forward:

  • Both the meeting organiser and the recorder must have Office 365 Enterprise E1, E3, or E5 licences.
  • An IT admin must provide a recording licence to both the meeting organisr and the recorder.
  • Guests or federated users can’t record meetings or calls.

Want to know more?

Play and share a meeting recording

Delete a meeting recording

Edit a recording transcript

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