Record a slide show with narration and slide timings

Older Windows Versions

Office 2013 – 2019

Record a slide show

  1. With your presentation open, on the Slide Show tab, choose Record Slide Show.
  • Selecting the upper half of the button starts you on the current slide.
  • Pressing the lower half of the button gives you the option to start from the beginning or from the current slide.
The Record Slide Show commands on the Recording Tab in PowerPoint.

(The Clear command deletes narrations or timings, so you use it sensibly. Clear is greyed out unless you have previously recorded some slides.)

  1. In the Record Slide Show box, check or clear the boxes for your recording, and press Start Recording.
Shows record slideshow dialog in PowerPoint

More about these options:

  • Slide and animation timings: PowerPoint instantly records the time you spend on each slide, such as any animation steps that occur, and the use of any triggers on each slide.
  • Narrations, ink, and laser pointer: Record your voice during the course of your presentation. If you use the pen, highlighter, eraser, or laser pointer, PowerPoint records those for playback too.

Important: Pen, highlighter, and eraser recording are available only if you have the February 16, 2015 update for PowerPoint 2013 or a later version of PowerPoint installed. In earlier versions of PowerPoint, pen and highlighter strokes are saved as ink annotation shapes.

  1. By the top left corner of the window is the Recording toolbar, which you can use to:
Recording toolbar

  • Advance to the next slide: Go to the next slide
  • Pause the recording: Pause recording
  • Re-record the current slide: Repeat

If you re-record your narration (including audio, ink, and laser pointer), PowerPoint delete your previously recorded narration (including audio, ink, and laser pointer) when you start recording again on the same slide.

You can also re-record by selecting Slide Show > Record Slide Show.

  1. To use ink, eraser, or the laser pointer in your recording, right-click the slide, pick Pointer options, and pick your tool:
  • Laser Pointer
  • Pen
  • Highlighter
  • Eraser (This option is greyed out unless you have previously added ink to some slides.)
  • To alter the colour of the ink, press Ink Colour.
Shows pointer options menu in PowerPoint
  1. To end your recording, right-click the final slide, and choose End Show.
Shows the end show option in PowerPoint

Tip: After you finish recording your narration, a sound icon emerges in the lower-right corner of each slide that has narration. The recorded slideshow timings are autonomously saved. Timings are shown in Slide Sorter view just under each slide.

In this process, what you record is integrated in every slide, and the recording can be played back in Slide Show. A video file is not made by this recording process. However, if you want a video file, you can save your presentation as a video with some additional steps.

Preview the recorded slide show

On the Slide Show tab, pick From Beginning or From Current Slide.

During playback, your animations, inking actions, laser pointer, audio and video play in sync.

Shows the "from beginning" button on the slide show tab in PowerPoint

Preview the recorded audio

In Normal view, select the sound icon in the lower-right corner of the slide, and then press Play.

Click Play

Set the slide timings manually

PowerPoint intuitively records your slide timings when you insert narrations, or you can manually set the slide timings to join your narrations.

  1. In Normal view, choose the slide that you want to set the timing for.
  1. On the Transitions tab, in the Timing group, below Advance Slide, click the After checkbox, and then type the number of seconds revealing how long the slide should appear on the screen. Repeat the process for every slide that you want to set the timing for.

Tip: If you want the next slide to appear either once you click the mouse or automatically after the number of seconds that you enter—whichever comes first—pick both the On Mouse Click and the After checkboxes.

Delete timings or narration

The Clear command is for unwanted or redundant deleting timings or narration from your recording. There are four various Clear commands that enable you to:

  • Delete the timings on the currently selected slide
  • Delete the timings on all slides at once
  • Delete the narration on the currently selected slide
  • Delete the narration on all slides at once
  1. If you only want to delete some timings or narration in your presentation, go into a particular slide that has a timing or narration that you do want to delete.
  1. On the Slide Show tab of the PowerPoint ribbon, on the Record Slide Show button, press the down arrow, aim at Clear, and then select the appropriate Clear command for your situation.

Turn off timings or turn off narrations, ink, and laser pointer

Once you’ve recorded your PowerPoint presentation, any timings, gestures, and audio you carried out saved on the individual slides. But you can switch each of them if you want to view the slide show without them:

  • To turn off recorded slide timings: On the Slide Show tab, empty the Use Timings box.
  • To turn off recorded narrations, ink, and the laser pointer: On the Slide Show tab, clear the Play Narrations box.

See also

Turn your mouse into a laser pointer

Animate text or objects

Turn your presentation into a video

Create a self-running presentation

Recording tips

  • Recordings are added to the presentation on a per-slide basis, so if you want to change a recording, you only have to re-record the affected slide or slides. Also, you can rearrange the order of slides after recording without having to re-record anything. This also means it’s easy to pause for a break while recording a presentation.
  • PowerPoint doesn’t record audio or video during transitions between slides, so don’t speak while advancing the slide. Also, include a brief buffer of silence at the beginning and the end of each slide to make the transitions smooth and ensure that you don’t cut off audible narration while transitioning from one slide to the next.
  • You can’t record narration in PowerPoint for the web. Use a desktop version of PowerPoint to record your narration.
  • You can adjust and edit the size of video and ink in edit view.
  • If it’s possible that your audience may use PowerPoint for the web to experience the recording, use the transitions that are supported by PowerPoint for the web (Cut, Fade, Push, Wipe, Split, Random Bars, Shape, Morph).
  • Presentation recording works best with touch-screen PCs that have a web camera.
  • Use video preview to make sure everything is set up correctly before recording.
  • For slides that you want to record gestures (such as ink) on, make multiple copies of the slide so that you can easily record multiple takes. Then delete the extraneous slides when you’re done.
  • Record a few seconds of silence by turning off audio and video to advance after a set time.
  • For higher quality, use an external web cam and/or microphone.Built-in cameras and microphones are suitable for most tasks. But if you want more professional-looking video, consider using an external web cam, if you’re able. If you’re using PowerPoint on a tablet or laptop and you’re inking with a stylus, an external camera and microphone allows you to minimise stylus noise.
  • As soon as you finish your first slide recording, play it back.Before you get too far down the road of recording your presentation, make sure your audio and video sound and look the way you expect.

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