Record a slide show with narration and slide timings

Older Windows Versions – Office 2010

Learn more about using narration in a slide show

You can record a narration before or during a slide show and add audience comments in the recording. If you only want selective narration across the presentation, you can record comments only on selected slides or mute the narration, making it play when you want it to play.

Once you insert a narration to a slide, a sound icon Audio shows on the slide. As with any sound, you can either press the icon to play the sound or set the sound to play promptly.

To record and hear a narration, your computer must have a sound card, microphone, and speakers.

Before you start recording, PowerPoint 2010 asks you to record either only the slide timings, just the narrations, or both at once. You can also set the slide timings manually. Slide timings are particularly helpful if you want the presentation to run automatically with your narration. Recording slide timings will also record the times of animation steps and the use of any triggers on your slide. You can turn the slide timings off anytime you don’t want the presentation to use them.

In this process, what you record is joined in each slide, and the recording can be played back in Slide Show. A video file is unformed by this recording process. However, if you need one, you can turn your presentation into a video with a few extra steps.

Record a narration before or during a slide show

  1. Once you record a narration, you go through the presentation and record each slide. You can pause and resume recording any time.
  1. Check your microphone is set up and fully functional before recording your slideshow.
  1. On the Slide Show tab, in the Set Up group, click Record Slide Show Button image .
  1. Select one of the following:
  • Start Recording from Beginning
  • Start Recording from Current Slide
  1. In the Record Slide Show dialogue box, pick the Narrations and laser pointer checkbox, and if appropriate, click or clear the Slide and animation timings checkbox.
  1. Click Start Recording.

Tip: To pause the narration, in the Recordingshortcut menu, press Pause. To resume your narration, click Resume Recording.

  1. To end your slide show recording, right-click the slide, and then click End Show.
  1. The recorded slide show timings are automatically saved. You can see the timing in Slide Sorter view below each slide.

Preview a narration

  1. In Normal view, on the slide, press the sound icon Audio .
  1. On the ribbon, under Audio Tools, on the Playback Tools tab, in the Preview group, press Play.

Record comments on a slide

  1. In Normal view, click the slide that you want to add a comment to.
  1. On the Insert tab, in the Media group, click the arrow under Audio, and then click Record Audio.
  1. To record the comment, click Record, and start speaking.
  1. When you are finished recording, click Stop.
  1. In the Name box, type a name for the sound, and then click OK.A sound icon Audio appears on the slide.

Set the slide timings manually

PowerPoint 2010 automatically records your slide timings when you add narration, or you can manually set the slide timings to accompany your narrations.

  1. In Normal view, click the slide that you want to set the timing for.
  1. On the Transitions tab, in the Timing group, under Advance Slide, select the After check box, and then enter the number of seconds that you want the slide to appear on the screen. Repeat the process for each slide that you want to set the timing for.

Tip: If you want the next slide to appear either when you click the mouse or automatically after the number of seconds that you enter—whichever comes first—select both the On Mouse Click and the Automatically After check boxes.

Turn the slide timings off

Turning off the slide timings does not delete them. You can turn the timings back on at any time without having to recreate them. However, when the slide timings are turned off, your slides won’t automatically advance when you record a narration, and you will need to manually advance the slides.

  1. In Normal view, on the Slide Show tab, in the Set Up group, click Set Up Slide Show.
  1. Under Advance slides, click Manually.

Tip: To turn the timings back on, under Advance slides, click Using timings, if present.

Delete timings or narration

The Clear command is for deleting timings or narration from your recording that you don’t want or that you want to replace. There are four different Clear commands that allow you to:

  • Delete the timings on the currently selected slide
  • Delete the timings on all slides at once
  • Delete the narration on the currently selected slide
  • Delete the narration on all slides at once
  1. If you do not want to delete all the timings or narration in your presentation, open a specific slide that has a timing or narration that you do want to delete.
  1. On the Slide Show tab of the PowerPoint ribbon, on the Record Slide Show button, click the down arrow, point to Clear, and then choose the appropriate Clear command for your situation.

See also

Turn your mouse into a laser pointer

Recording tips

  • Recordings are added to the presentation on a per-slide basis, so if you want to change a recording, you only have to re-record the affected slide or slides. Also, you can rearrange the order of slides after recording without having to re-record anything. This also means it’s easy to pause for a break while recording a presentation.
  • PowerPoint doesn’t record audio or video during transitions between slides, so don’t speak while advancing the slide. Also, include a brief buffer of silence at the beginning and the end of each slide to make the transitions smooth and ensure that you don’t cut off audible narration while transitioning from one slide to the next.
  • You can’t record narration in PowerPoint for the web. Use a desktop version of PowerPoint to record your narration.
  • You can adjust and edit the size of video and ink in edit view.
  • If it’s possible that your audience may use PowerPoint for the web to experience the recording, use the transitions that are supported by PowerPoint for the web (Cut, Fade, Push, Wipe, Split, Random Bars, Shape, Morph).
  • Presentation recording works best with touch-screen PCs that have a web camera.
  • Use video preview to make sure everything is set up correctly before recording.
  • For slides that you want to record gestures (such as ink) on, make multiple copies of the slide so that you can easily record multiple takes. Then delete the extraneous slides when you’re done.
  • Record a few seconds of silence by turning off audio and video to advance after a set time.
  • For higher quality, use an external web cam and/or microphone.Built-in cameras and microphones are suitable for most tasks. But if you want more professional-looking video, consider using an external web cam, if you’re able. If you’re using PowerPoint on a tablet or laptop and you’re inking with a stylus, an external camera and microphone allows you to minimise stylus noise.
  • As soon as you finish your first slide recording, play it back.Before you get too far down the road of recording your presentation, make sure your audio and video sound and look the way you expect.

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