Record a slide show with narration and slide timings

macOS – Newer versions

Prepare to record

To begin, open the presentation you want and click the Slide Show tab.

Tip:   If your presentation has a lot of slides, you might find it more convenient to work in Slide Sorter view. Click View > Slide Sorter to try it out.

Here are some things to check before you begin recording:

  • If you want to record only part of your slide deck, do one of the following before you begin:

  • Select the slides you don’t want to include, and click Hide Slide.

OR

  • Click Custom Show > Custom Slide Show > (add).
Select Hide Slide or Custom Show to record a subset of slides
  • Use the Rehearse button to change the timing between slides without affecting the narration or gestures you’ve already recorded.
Try out different timing between slides with the Rehearse button
  • Make sure your microphone is set up correctly. On the Mac, go to System Preferences > Sound.

Record your slide show

If you want to add narration or commentary to the slide show, make sure your microphone is set up and working.

To start recording:

  1. Click the Slide Show tab, select the slide where you want the recording to begin, and then click Record Slide Show.
Click Record Slide Show to start recording
  1. During recording, use Ctrl+click to access the recording commands that let you navigate through the slides, change cursors, or trigger screen blackouts or whiteouts.
Control-click to see a list commands while you're recording
  1. Click End Show to stop recording.
  1. Save dialogue box appears. Click Yes to save your recording, or No if you want to record it again.Saving overwrites anything you’ve previously recorded. If you want to record another slide show with the same set of slides, save your presentation file with a different name.
  1. Click Play from Start to preview your recording.

Keyboard shortcuts during the recording process

You may want to print this list of keyboard shortcuts to refer to while you’re recording:

TaskKeyboard Shortcut
Advance to the next slide or animationN
Click
Spacebar
Right Arrow
Down Arrow
Return
Page Down
Return to the previous slide or animation:
P
Delete
Left Arrow
Up Arrow
Page Up
Go a specific slide

Slide number + Enter

Toggle screen blackout

B
. (period)
Toggle screen whiteout

W
, (comma)
Stop/Restart automatic show:

S
End slide show

Esc
Command+. (period)
Erase drawing on screen

E
Go to next slide if hidden

H
Change pointer to pen

Command+P

Change pointer to arrow

Command+A

Hide arrow on mouse move

CONTROL+H

Shortcut menu

CONTROL+click
Advance on mouse click (rehearsing only)M

Set playback options

After you’ve finished recording and are ready to share the presentation, click Set up Slide Show and select the options that are tailored to your audience.

Set the show type and other options before you distribute the show
  • Show type – Show full screen or windowed.
  • Show options– Switch off narration or animations.
  • Slides – Select a subset of slides, or a Custom show if you’ve set one up.
  • Advance slides – Set up this version of the slideshow so someone can page through it first-hand.

Related information

Add, change, or remove transitions between slides

Start the presentation and see your notes in Presenter view

Record audio in PowerPoint for Mac

Add or delete audio in your presentation

Save a presentation as a movie file or MP4

Recording tips

  • Recordings are added to the presentation on a per-slide basis, so if you want to change a recording, you only have to re-record the affected slide or slides. Also, you can rearrange the order of slides after recording without having to re-record anything. This also means it’s easy to pause for a break while recording a presentation.
  • PowerPoint doesn’t record audio or video during transitions between slides, so don’t speak while advancing the slide. Also, include a brief buffer of silence at the beginning and the end of each slide to make the transitions smooth and ensure that you don’t cut off audible narration while transitioning from one slide to the next.
  • You can’t record narration in PowerPoint for the web. Use a desktop version of PowerPoint to record your narration.
  • You can adjust and edit the size of video and ink in edit view.
  • If it’s possible that your audience may use PowerPoint for the web to experience the recording, use the transitions that are supported by PowerPoint for the web (Cut, Fade, Push, Wipe, Split, Random Bars, Shape, Morph).
  • Presentation recording works best with touch-screen PCs that have a web camera.
  • Use video preview to make sure everything is set up correctly before recording.
  • For slides that you want to record gestures (such as ink) on, make multiple copies of the slide so that you can easily record multiple takes. Then delete the extraneous slides when you’re done.
  • Record a few seconds of silence by turning off audio and video to advance after a set time.
  • For higher quality, use an external web cam and/or microphone.Built-in cameras and microphones are suitable for most tasks. But if you want more professional-looking video, consider using an external web cam, if you’re able. If you’re using PowerPoint on a tablet or laptop and you’re inking with a stylus, an external camera and microphone allows you to minimise stylus noise.
  • As soon as you finish your first slide recording, play it back.Before you get too far down the road of recording your presentation, make sure your audio and video sound and look the way you expect.

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