Record a slide show with narration and slide timings

macOS – Office 2011

Before you begin

  • To do this procedure, your computer must be equipped with a sound card, microphone, and speakers. Make sure that you aren’t running any other sound recording applications, such as Speech Recognition.
  • Recording slide timings will also record the timing and duration of animation effects and the use of any triggers on your slide. You can turn the timings off when you don’t want the presentation to use them.
  • When you save a presentation as a movie, narration is not saved.

Record a presentation with PowerPoint 2011 for Mac

  1. In the navigation pane, click the slide that you want to start with.

How to select slides in the navigation pane

a. On the View menu, select Normal.

b. In the top of the navigation pane, choose the Slides  Slides tab  tab, and then click a slide. Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.

  1. On the Slide Show tab, under Presenter Tools, pick Record Slide Show.
Slide Show tab, Presenter Tools group

  1. The recording promptly begins when you access presenter view; however, you can pause and then restart the recording when you need to. Do any of the following:
ToDo this
Pause the recordingClick  Pause timer button
Continue the recordingClick Start timer button
Reset the recording for the current slideClick Reset timer button
Advance to the next or previous slideClick Go to next slide or previous slide buttons
  1. When you reach the last slide or exit presenter view, PowerPoint prompts you to save the timings.

Tips: 

a. In slide sorter view, you can observe the timing for each slide.

b. An audio icon Audio icon on slide shows in the lower-right corner of each slide that has narration. However, this icon is not visible to the audience during a slideshow.

Change the narration on a slide with PowerPoint 2011 for Mac

When you change the narration for a single slide, the timing is also updated.

  1. In the navigation pane, select the slide for which you want to change the narration.

How to select slides in the navigation pane

a. On the View menu, click Normal.

b. In the top of the navigation pane, click the Slides  Slides tab  tab, and then click a slide.  Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.

  1. On the Slide Show tab, under Presenter Tools, click Record Slide Show.Slide Show tab, Presenter Tools group
  1. When you are finished recording, click Exit Show or press ESC.
  1. When prompted to save the timings, click Yes. Note: To delete the narration from a slide, select the audio icon Audio icon on slide on the slide, and then press DELETE.

Set slide timings manually with PowerPoint 2011 for Mac

PowerPoint automatically records your slide timings when you record the slide show, or you can manually set the slide timings to accompany your narration.

  1. In the navigation pane, select the slide or slides for which you want to manually set slide timing.

How to select slides in the navigation pane

a. On the View menu, click Normal.

b. In the top of the navigation pane, press the Slides  Slides tab  tab, and then click a slide. To click numerous slides, hold down COMMAND  as you click the slides.  Or, if you organised your slides into sections, pick a whole group of slides by clicking the section title.  Depending on the width of the navigation pane, you will either see the Slides named tab and Outline named tab  named tabs or the Slides  Slides tab and Outline  Outline tab icon tabs.

  1. On the Transitions tab, under Advance Slide, select the After checkbox, and then type the number of seconds.
Transitions tab, Advance Slide group

Turn off narration or slide timings before you play a slide show with PowerPoint 2011 for Mac

Turning off the narration and slide timings does not delete them. You can turn the narration or timings back on at any time without having to recreate them.

Do one of the following:

ToDo this
Turn off slide timingsOn the Slide Show tab, under Set Up, clear the Use Timings checkbox.
Slide Show tab, Set Up group
Turn off narrations for all slidesOn the Slide Show tab, under Set Up, clear the Play Narrations checkbox.
Slide Show tab, Set Up group

Recording tips

  • Recordings are added to the presentation on a per-slide basis, so if you want to change a recording, you only have to re-record the affected slide or slides. Also, you can rearrange the order of slides after recording without having to re-record anything. This also means it’s easy to pause for a break while recording a presentation.
  • PowerPoint doesn’t record audio or video during transitions between slides, so don’t speak while advancing the slide. Also, include a brief buffer of silence at the beginning and the end of each slide to make the transitions smooth and ensure that you don’t cut off audible narration while transitioning from one slide to the next.
  • You can’t record narration in PowerPoint for the web. Use a desktop version of PowerPoint to record your narration.
  • You can adjust and edit the size of video and ink in edit view.
  • If it’s possible that your audience may use PowerPoint for the web to experience the recording, use the transitions that are supported by PowerPoint for the web (Cut, Fade, Push, Wipe, Split, Random Bars, Shape, Morph).
  • Presentation recording works best with touch-screen PCs that have a web camera.
  • Use video preview to make sure everything is set up correctly before recording.
  • For slides that you want to record gestures (such as ink) on, make multiple copies of the slide so that you can easily record multiple takes. Then delete the extraneous slides when you’re done.
  • Record a few seconds of silence by turning off audio and video to advance after a set time.
  • For higher quality, use an external web cam and/or microphone.Built-in cameras and microphones are suitable for most tasks. But if you want more professional-looking video, consider using an external web cam, if you’re able. If you’re using PowerPoint on a tablet or laptop and you’re inking with a stylus, an external camera and microphone allows you to minimise stylus noise.
  • As soon as you finish your first slide recording, play it back.Before you get too far down the road of recording your presentation, make sure your audio and video sound and look the way you expect.

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