Save or convert to PDF

Applies to: Excel for Office 365, Excel 2019, Excel 2016, Excel 2013, Excel 2010, Excel Starter 2010

Use the Office programs to save or convert your files to PDFs, so that you can share them or print them using commercial printers. And you won’t need any other software or add-ins.

Use the PDF format for files that you want to look the same on most computers, have a smaller font size, and comply with an industry standard – like resumes, legal documents, newsletters, or files only intended to be read or printed professionally.

Save or convert to PDF

  1. Click File > Save As.
    To see the Save As dialog box in Excel 2013 or Excel 2016, you have to choose a location and folder.
  2. In the File Name box, enter a name for the file if you haven’t already.
  3. In the Save as type list, click PDF (*.pdf).
    • To open in the selected format after saving, select the Open file after publishing check box.
    • If the document requires high print quality, click Standard (publishing online and printing).
    • If file size is more important than print quality, click Minimum size (publishing online).
  4. Click Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Click OK when finished.
  5. Click Save.


  • To view a PDF file, you must have a PDF reader installed on your computer such as the Acrobat Reader, available from Adobe Systems.
  • This procedure also applies to Microsoft Excel Starter 2010.
  • You can’t save Power View sheets as PDF files.

Need more help?

You can always ask an expert in the Excel Tech Community, get support in the Answers community, or suggest a new feature or improvement on Excel User Voice.

Leave a Reply

%d bloggers like this: