Save PowerPoint presentations as PDF files

Applies to: PowerPoint for Office 365, PowerPoint for Office 365 for Mac, PowerPoint for the web, PowerPoint 2019, PowerPoint 2019 for Mac, PowerPoint 2016, PowerPoint 2013, PowerPoint 2016 for Mac, PowerPoint for Mac 2011.

When you save presentation as a PDF file, it freezes the formatting and layout. People can see the slides even without having PowerPoint, but they’re unable to apply changes to it.

Windows

  1. Choose File > Export.
Save a presentation as PDF
  1. Select Create PDF/XPS Document, then click Create PDF/XPS.
  1. In the Publish as PDF or XPS dialogue box, enter a location to save the file to. If you want it to rename it, specify it in the File name box.
  1. Optionally, if you want to alter what the final PDF file is like, do any of the following:
  • At Optimise for, pick Standard for higher quality (for example, if you want to print it). Choose Minimum size to make the file smaller (for example, if you want to send it as an e-mail attachment).
  • Pick Options to dictate how the presentation will appear as a PDF. Here are some of the available options:
  • To save the current slide only as a PDF, under Range, click Current slide.
  • To save specific slides as PDF, in Slides(s), type the slide number range in From and To boxes.
  • If you don’t want to save slides, but merely save comments, handouts, or Outline view, under Publish what, click an appropriate option. You can also define the number of slides to appear in Slides per page dropdown box, and modify the order (Horizontal or Vertical).
  • You can decide to add frame slides, hidden slides, comments, ink, non-printing information, like Document properties or Document structure tags, in your PDF by choosing the suitable options.
  • Press OK.
  1. Click Publish.

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