Send automatic out-of-office replies from Outlook

Applies to: Outlook for Office 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010.

There are two methods to send automatic out-of-office replies. Which way you use is influenced by your type of email account.

Click File, then select the image below that matches your version of Outlook.

If you see the Automatic Replies button, follow the steps to set up an automatic reply.

If you don’t see the Automatic Replies button, follow the steps to use rules to send an out of office message.

Set up an automatic reply

  1. Click File > Automatic Replies. Note: For Outlook 2007, select Tools > Out of Office Assistant.
Automatic replies
  1. In the Automatic Replies box, click Send automatic replies. Optionally, create a date range for your automatic replies. This will turn off automatic replies at the date and time you enter for the end time. Otherwise, you’ll need to turn off automatic replies manually.

Note: If you don’t see Automatic Replies, use Rules and Alerts to set up your out-of-office message.

  1. On the Inside My Organisation tab, enter your specific response that you want to send to teammates or colleagues while you are out of the office.

Note: Sending automatic replies to anyone outside my organisation will send your automatic reply to every email, including miscellaneous types like newsletters, advertisements, and possibly, junk email. If you want to send automatic replies to those outside your organisation, we suggest choosing My contacts only.

  1. Select OK to save your settings.

Turn off automatic out-of-office replies

When Outlook is setup to send automatic replies, a message will be appear under the ribbon with this information. Choose Turn off to cancel automatic out-of-office replies. If you want to alter the dates for your automatic reply or the message sent, follow the steps above to change your settings.

Note: For Outlook 2007, to turn off out-of-office replies, select Tools > Out of Office Assistant and uncheck the Send Out of Office auto-replies checkbox.

Turn off automatic replies

Update your Automatic Replies on the Outlook mobile app

You can update your automatic replies on your mobile device.

You can update your Automatic Replies from Outlook for iOS or Outlook for Android. Click here to get the app and manage your Automatic Replies on the go.

Troubleshooting: I don’t see Automatic Replies

If you don’t see Automatic Replies after selecting File, you’re probably using a Gmail, Yahoo, or other POP or IMAP account that doesn’t include the Outlook Automatic Replies feature. You can setup a rule that will reply to incoming messages, but only if you leave Outlook running. For more information, see use rules to send an out of office message.

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