Applies to: Microsoft Teams.
This is the who, what, where, and shh! of notification settings in Microsoft Teams. See Manage notifications in Teams for extra details about how to change your notification settings.
1. Notification settings are under your profile
Reach notification settings by picking your profile picture in the top right corner of Teams, then Settings > Notifications.
Video: How to access notification settings
2. Notification sounds can be on or off
To select if a sound plays with every new notification, choose your profile picture at the top right corner of Teams, then Settings > Notifications > toggle off/on.
In this form, notification sounds are on.
Note: Currently, only Android mobile devices are able to choose what type of sound plays for notifications.
3. There are default settings
If you make no adjustments about your Teams notifications, you’ll get both desktop notifications and activity feed alerts for @mentions, direct messages (chat), and all new conversations and @mentions in the channels and teams that appear in your teams list.
Each of these defaults can be updated. Learn how to choose the right settings to fit your preferences.
4. There are four ways to get notified
|The activity feed|
You’ll see this in the top left corner of Teams. This is where we’ll notify you about what’s occurring across your teams and channels. Check out the different kinds of activity you’ll get in Teams.
|Then there’s chat|
From here, your group and one-on-one conversations take place. While you obtain several messages, we’ll take stock of them for you.
On Windows, these will display in the bottom right corner of your screen, then move to the Action Centre.
On Mac OS, these emerge in the top right corner of your screen, then switch to the Control Centre.
Note: If using Teams on the web, some browsers will only present notifications in the browser tab where you’re running Teams.
If you want to use e-mail to keep dominant of Teams conversations when they arise, employ the missed activity e-mail. You decide how frequently you receive them. If you desire a history of the day’s activity, utilise the digest e-mail. You’ll obtain this e-mail at the start of each day.
5. Things are slightly different on mobile
One of the starting actions you’ll want to complete is to decide whether to send notifications to your phone Always, or only When I’m not active on desktop. (You’re deemed inactive after 3 minutes of inactivity.)
Another thing you’ll seek is to ensure that you define your quiet hours. This is done as follows, select More in the top left corner of the mobile app > Notifications > Quiet hours. Then, specify a particular time of day once you intend Teams to occupy your notifications—or select whole days.
6. You can set notifications per channel, too
After you become included within a team, we’ll instantly present the three most engaged channels in that team. These channels will post you notifications anytime someone @mentions the channel. To even get notified for each new conversation and reply, pick More options … > Channel notifications, or find notification settings, and below Shown channels, press Edit.