Take meeting notes in Teams

Applies to: Microsoft Teams.

Meeting notes are a suitable location to collect and share notes before, during, and after a Teams meeting.

A few things to remember:

  • Simply people in the same org as the meeting organiser have the capabilities to start or enter meeting notes.
  • Meeting notes aren’t available in meetings exceeding 20 people.
  • Only people who are invited to a meeting before notes are produced will have access to them. Those who are invited later will forego access.

Before the meeting

To record notes before a meeting, select Calendar Meetings button , pick the meeting, and then Chat with participants. Choose the Meeting Notes tab, then Start taking meeting notes.

Append the agenda or other vital discussion points. @mention people to grab their attention or delegate action items.

Note: Pre-meeting notes are currently only available for meetings that occur somewhere else other than in a channel. If you select Chat with participants in a meeting that happens in a channel, you’ll be transported to that channel.

During the meeting

When you’re in the meeting, find More options More options button > Show meeting notes Meeting notes button in your meeting controls. If you have not taken any notes yet, press Start taking meeting notes.

Otherwise, begin typing your notes. Select the controls at the top of the panel to format and arrange the text. To create a new note, choose Add a new section here. Use @mentions to focus someone’s attention to a certain note or relay an action item.Meeting notes

Note: When you first add a note, a message will be posted on your behalf in the meeting chat. 

In a recurring meeting, the notes continue from meeting to meeting. Each meeting forms a new section in the notes.

After the meeting

If you want to enter notes from a channel meeting, locate the channel where the meeting occurred and trace the meeting. Underneath it, click Show notes in fullscreen.

Meeting notes in a chat

If you want to reach notes from a private meeting, visit Chat  Open chat button , track down the meeting chat in your chat list, and pick Show notes in fullscreen.

The meeting notes launch in a Wiki tab that you can read or add to. Edit and format the tab exactly the way you would with any other Wiki tab.Meeting notes tab

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