Use Outlook’s built-in search filters

Applies to: Outlook for Office 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010.

You can search your email for a single word or phrase, but Outlook also contains several built-in searches. To obtain a message based on one of these built-in searches, choose the Filter Email button on the Ribbon.

Use Outlook’s built-in filters

  • From any email folder, click Filter Email from the Find group in the Ribbon. Once you choose a filter, Outlook searches your mailbox according to that filter. You’ll also see the shorthand for the filter in the search box. For example, if you want to display all emails that have attachments, you can confirm Has Attachments or type hasattachments:yes in the Search box. 

To empty the search filter and see all items in the selected mail folder, click x in the Search box, or on the Search tab, press Close Search.

Save a custom search as a Search Folder

As well as using Outlook’s built-in search tools, you can also customise a Search Folder to save your search as a virtual folder. To design a search folder, scroll down in your Outlook folder list until you see Search Folders.

  1. Right-click Search Folders and choose New Search Folder.
  2. Select from one of the pre-configured search folders, or scroll down and press Custom Search Folder.
  3. Name your custom search folder, then pick Criteria.
  4. Use the tabs in the Search Folder Criteria box to define words or phrases to search for, senders, other people included on the To or Cc lines, items with specific categories, or any advanced search criteria. When you’re done, press OK three times to create your search folder.

This information was compiled using information courtesy of © Microsoft 2020. All rights reserved.

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