Video – Choose the right view for the task

Discover more Office training at LinkedIn Learning

To convey a professional impression, make use of the ruler, guides, and grid to sort and arrange shapes smoothly in your drawings.

Show or hide the rulers

  • To reveal the Ruler, press View and click the Ruler checkbox.
  • To hide the Ruler, click View and clear the Ruler checkbox.

Work with Guides

  • To display Guides, press View and click the Guides checkbox.
  • To hide Guides, pick View and clear the Guides checkbox.
  • Drag a guide within the horizontal or vertical ruler onto the drawing page.
  • Drag a shape to the guide until a connection point on the shape snaps to it.
  • Drag a guide to shift the shapes linked to it.
  • To delete a guide, choose it and press Delete.

Show or hide the grid

  • To show the Grid, pick View and tick the Grid check box.
  • To hide the Grid, click View and clear the Grid check box.

Snap shapes to the grid, guides, and rulers

  1. Click View > More > Snap & Glue.

Screenshot of View options with Dynamic Grid and Connection Points selected

  1. Pick the Snap to options you prefer.
  • To snap shapes to the grid, press Grid.
  • To snap shapes to guides, choose Guides.
  • To snap shapes to rulers, pick Ruler subdivisions.
  1. Click OK.

View a diagram in presentation mode

  • To view a drawing in full-screen mode, press View > Presentation Mode.
  • To toggle from page to page, pick a blank area of the drawing.
  • To dismiss presentation mode, press Esc.

Want more?

A beginner’s tutorial for Visio


Precision matters in floor plans and other architectural documents, so structural tools, like the RulerGrid, and Guides, are important in fine-tuning my work.

The Ruler provides vertical and horizontal measurements at the scale of my diagram.

To show it, I go to View and select Ruler.

As I move a shape, like this Room, corresponding lines show its position on the ruler.

I select Guides to help me align shapes with each other.

To place a guide, I select a point on the ruler and drag it onto the diagram.

Then I drag shapes to the guide to snap them into place.

If I move the guide, the shapes move with it, retaining their spatial relationship to each other.

When I no longer need a guide, I select it, and then press Delete.

I select Grid when I want to align shapes more precisely.

Shapes snap into place on rulers and the grid.

When I want to turn snap on or off, I select the More arrow in the Visual Aids group.

I make sure Ruler subdivisions and Grid are both selected in the Snap to column when I want to snap shapes to the ruler and the grid.

Snap & Glue settings apply to all shapes in the diagram.

To unclutter a finished diagram, I sometimes hide guides, rulers, and the grid by clearing the check boxes.

When my diagram is almost done, I select Presentation Mode on the status bar to see exactly how it will look.

It looks exactly like I want it to, with all the spaces aligned.

Leave a Reply

%d bloggers like this: