Applies to: SharePoint Online, SharePoint Server 2019.
As a SharePoint Online site owner, you can review information that indicates to you how users are engaging with your site. For example, you can see the number of people who have visited the site, how many times people have visited the site, and a list of files that have received the most views.
To view usage data for your site, select the settings gear and then pick Site usage. You can also select Site contents in the left-hand menu and then press Site usage in the top navigation bar.
- Some functionality is introduced gradually to organisations that have set up the targeted release options in Office 365. This means that you may not yet see this feature or it may look different than what is described in the help articles.
- Lifetime stats are disclosed for sites created after February 2018. Sites designed prior to this date will display stats from February 2018 forward.
- Guest and anonymous views and visits are taken into consideration for sites after March 2019 and forward.
What’s on the site usage page
Note: All reports on the site usage page exclude some file extensions, except for the Shared with external users report. Details about the list of extensions that are excluded from each report is shown at the bottom of the page.
Presents the total number of unique viewers who viewed content on this site for the last 7 days, last 30 days, and last 90 days. Site content includes pages, documents, and news.
Lifetime unique viewers refers to the total number of people who viewed content on this site since February 2018.
Displays the total number of visits to content on this site for the last 7 days, last 30 days, and last 90 days. Site content contains pages, documents, and news.
The algorithm applied to calculate Site visits is created to filter out recurring, continual operations by the same user on the same item (page, document, news etc.). For example when a user repeatedly refreshes a page, document, or news post.
Lifetime site visits is the overall number of visits to content on this site since February 2018.
Highlights the hourly trend of visits to the site over the last 7 days, last 30 days, and last 90 days. Darker shades on the chart represent time slots after there are further views on the content in the site.
Reveals the distribution of visits to the sites’ content organised by the platform (Desktop, Mobile web, Mobile app, Tablet) from which the user visited. This data is available for the last 7 days, last 30 days, and last 90 days.
This report is manufactured according to “user agent” headers which are partially composed of the received metadata when a user visits any site content.
Most unique viewers
Displays top 10 files and pages with the most unique viewers in the last 7 days.
Presents the top 10 files and pages with the most views in the last 7 days.
Shared with external users
List of files that you have access to that are shared with users beyond your organisation through a sharing link that needs them to log in before they can view the file.
To edit the permissions for any item in this list, select beside the item and select Edit permissions. For more information, see Share SharePoint files or folders in Office 365.
The following file-types are presently excluded from all reports on Site Usage (except “Shared with external users” report):
jpg, png, js, css, gif, jpg5_1, jpeg, one, onepkg, onetoc2, spcolor, sptheme, spfont, eot, ico, onebin, svg, woff, woff2, xsl
Monitoring usage data for apps
Monitor apps for your SharePoint Online environment outlines how to monitor apps from the Admin dashboard. From the Office 365 home page, click Admin centre, and then press Usage. You can discover usage of email, files, OneDrive, and more.