Applies to: SharePoint Online, Office for business, Office 365 Small Business, SharePoint Server 2019 SharePoint Online Small Business.
A document library offers provides a secure hub to store files where you and your coworkers can locate them easily, collaborate on them together, and access them from any device at any time. For example, you can use a document library on a site in SharePoint Online to store all files related to a specific project or a specific client. Adding files or moving files between folders is as easy as dragging and dropping them from one location to another.
Note: Does your screen look different than this? Your administrator may have classic experience set on the document library. If so, see Introduction to libraries. If you’re a document library owner, site owner, or administrator, see Switch the default experience for document libraries from new or classic for the steps to set the default experience.
Note: Some features are currently only available in classic experience. Click Return to classic SharePoint in the bottom, left corner of the page to switch to classic experience.
The primary site in SharePoint Online and SharePoint Server 2019 contains a document library and one is created instantly once you design a new site. You can add additional document libraries to a site as needed. This is useful, for example, if you need to restrict access to a set of files. Every document library displays a list of files, folders, and key information about each, like who created or last modified a file. You can use this information to organise your files and make it easier to find them.
In a document library, you can:
- Add, edit, delete a file, folder, or link from a SharePoint document library, co-author, and download documents.
- Control who has access to a library, a folder with in a library, or an individual file within a library.
- Track the activity on a file, such as when it was last modified, and receive a notification when something has changed.
- Add a link in a document library to something that is stored outside the library, for example, a link to a file located in a different library or even a link to an external web page.
- Highlight a link, file or folder in a document library so you and others can get to them quickly.
Let’s take a look around
At the top left of the document library page is the main menu.
From there, you can produce a new folder, document, or a link to something that is found beyond the document library,
(Note: The list of document types will vary depending on your permissions and how your site was set up.)
Note: Folders are not currently supported by Internet Explorer.
At the top right of the document library page, select View options to edit the document library view to List, Compact, Tiles view. If using Internet Explorer, you can access the document library in Windows File Explorer, by pressing View in File Explorer. You can also save a custom view by choosing Save view as or, if you are a library owner or administrator, you can alter or form views on the library settings page by selecting Edit current view.
You can insert add new columns and pick the columns to present by pressing + or + Add columns on the far right side of the column headers if you’re in list view or, if you’re in Tiles view, by choosing and then pressing on the far right side of the column headers.
You can view and edit information about a file or folder, like required properties, recent activity or who a file is shared with, in the information pane. To display or conceal the information pane, pick a file or folder and press on the right-hand side of the main menu. You can also glance at the information pane by right-clicking a file or folder and choosing Details.
After you click a folder or file, the menu at the top left of the document library transforms to an action list you can conduct on that folder or file.
Note: To expose the file or folder menu when in thumbnail view, select the top right corner of the thumbnail.
You can view another version of the document menu by right-clicking the file name or, if in list view, by choosing the ellipses beside the file name. This menu includes further actions including Pin to top which illuminates files, enabling faster access by you and others.
Ready to start?
Here are some additional help articles to get you going:
When should I use a document library instead of OneDrive for Business?
See Should I save files to OneDrive or SharePoint? to learn the best area to store your files.