Work with colleagues to create, edit, and review forms in Microsoft Teams

Applies to: Microsoft Forms, Microsoft Teams.

Tip: Create a survey, quiz, or poll with Microsoft Forms. Want to create an advanced survey? Try Microsoft Forms Pro.

If you’re using Microsoft Teams, you can now access your Microsoft Forms straight from the app. Easily set up a Forms tab, create a new form to collect responses, add an existing form to collect responses or show survey results, collaborate with your team on a form, create notifications for your form, or conduct a quick poll just for your team.

Work with your team members to create and edit a form

In Microsoft Teams, you can add a Forms tab so you can create a new form or add an existing one that your entire team can edit.

Add a Forms tab to create a new form 

  1. In Teams, locate your desired channel and pick Add a tab Add button .
  2. Below Tabs for your team, choose Forms.
  3. In the Forms tab configuration page that opens, select Create a shared form that your team can edit, then supply a name for your new form.
  4. Post to the channel about this tab is intuitively checked so you can instantaneously share your new form with your team. If you don’t want to share it right away, deselect this option.
  5. Press Save.

You are now prepared to work with your team to create this form.

Note: Each form tab will have an action status in front of the form title. In the following example, this survey is in the process of being created, so Edit is in front of the form title: Edit | Survey: Feedback on the New Tour.

Forms tab in Microsoft Teams that shows a form in "Edit" mode

Add an existing form to collect responses, show survey results, or collaborate with your team

  1. In Teams, find the channel you want and click Add a tab Add button .
  2. Below Tabs for your team, pick Forms.
  3. In the Forms tab configuration page that opens, select Add an existing form.
  4. In the Search field, enter in the name of the form you want to add or pick from the list below the field.
  5. In the drop-down list below Add an existing form, decide whether to Collect responsesShow results, or Collaborate.
  6. Post to the channel about this tab is instantly checked so you can instantly share your new form with your team. If you don’t want to share it right away, deselect this option.
  7. Press Save.

If you press Collect responses, the form will be in “Fill” mode, so you’ll observe Fill in front of the title to notify you that you’re currently collecting responses from your team. Example: Fill | Survey: Feedback on the New Tour.

Forms tab in Microsoft Teams that shows a form in "Fill" mode

If you press Show Results, you are sharing the results of a form with your team, and the form will appear in “Results” mode. You’ll notice  Results in front of the title to allow you to know responses have been captured and you’re now sharing those results with your team. Example: Results | Survey: Feedback on the New Tour.

Forms tab in Microsoft Teams that shows a form in "Results" mode

If you press Collaborate, you and your team can edit an established form. You’ll view Edit ahead of the title to let you know the form is open for edit. Example: Edit | Survey: Feedback on the New Tour.

Start a conversation with your team about a form

Once you’ve created a new form or added an existing one, anyone on your team can input to your form. It’s simple to get a conversation off to a flying start it by selecting the conversation icon in the upper right corner of Teams.

Conversation tab icon in Microsoft Teams

A conversation window will open to the right of your form tab. Learn more about using the Conversation tab in Microsoft Teams.

Set up notifications about your form

The Microsoft Forms connector can guide you with keeping your team up-to-date on the responses for your forms. Simply notify the connector which forms you want to subscribe to, and the channel will be updated with a summary of responses each day.

  1. Beside the channel for which you want to set up a notification about your form, choose More options More options button > Connectors.
  2. To the right of the Forms icon, choose the Configure button.
  3. Below Choose the form you want to receive notifications for, choose the drop- down menu and pick a form. You’ll obtain a daily update of responses to your selected form.

Learn more about notifications in Microsoft Teams.

Conduct a poll within your team

With Microsoft Forms, you can design an instant, live poll in seconds within your Microsoft Teams app.

  1. Find the Teams channel or chat window in which you want to add a quick poll. At the bottom of your Teams app, press Forms.Forms bot triggered in Microsoft TeamsNote: If you don’t see the Forms icon, choose Messaging extensions More options button , and then select Forms.
  2. Insert your question and options, and then select Next.Forms quick poll results in Microsoft Teams
  3. Preview your poll, and then press Edit if you want to make changes, or choose Send if you’re ready to post it.

As people in your group take the poll, you’ll see live results in your group conversation.

Got feedback on Microsoft Forms?

We’d love to hear from you! Please visit the Microsoft Forms UserVoice site to provide suggestions and vote on ideas others have already submitted.

See Also

Download and install Microsoft Teams

Delete a group form in Microsoft Teams

Frequently asked questions about Microsoft Forms

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